Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to join an industry-leading organization to support the President/CEO Directly. This role will focus on taking tasks off the plate of the President/CEO, ranging from but not limited to building presentations, drafting documents, handling communications on behalf of, creating excel spreadsheets, and coordinating travel/meetings for executive meetings. This role will coordinate with the VP of HR as well to assist the President/CEO from an HR standpoint. This will be a hybrid working environment moving forward. If you are interested in learning more about this opportunity, please reach out to us to learn more.

Responsibilities

• The Executive Assistant will provide high-level administrative support to the CEO/President
• The Executive Assistant also serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
• Sustain a daily calendar of meetings and events
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
• Arrange travel and accommodations for executives
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Attend meetings and act as scribe.
• Act as point person on projects to ensure deadlines are met.
• Provide meeting, convention, and events support as needed (i.e. scheduling conference rooms, coordinating food, managing logistics, etc.)
• Prepare routine and advanced correspondence including letters, memoranda, and reports.
• Prepare and/or audits expense reports and reconcile/approve invoices.
• Provide administrative support to other members of the President's executive team as needed.
• Order and maintains stock of office supplies.
• May manage company fleet registration, servicing, etc., and file auto insurance claims.
• Must be available to work a flexible schedule as needed.
• May be required to be on-call after regular business hours.
• May manage and negotiate hotel contracts
• Must be able to manage multiple tasks at once

Requirements

• Associates Degree
• 3+ years of related work experience
• Strong communication skills
• Strong Microsoft PowerPoint and Excel skills