Legal Secretary III

Legal Secretary III Position We are seeking an experienced Legal Secretary III to provide comprehensive administrative and secretarial support to attorneys within the Legal Department in Walnut Creek, CA. This role supports litigation matters and requires strong calendaring, document preparation, and trial support experience. This is a 100% onsite role. What We Are Looking For: Highly organized legal professional with strong litigation support experience Detail-oriented with excellent time management skills Comfortable managing confidential legal files Strong communicator who works well independently and collaboratively Proactive support partner to attorneys and legal staff Key Responsibilities: Calendaring & Case Management Maintain attorney calendars and tickler systems Schedule meetings with clients, experts, attorneys, and co-counsel Calendar court appearances, deadlines, and discovery dates Review and re-index mail in OnBase and calendar follow-up actions Legal Document Preparation Prepare discovery, pre-trial, and trial documents for court filing Transcribe dictation and type from handwritten or draft materials Draft correspondence, memos, pleadings, court forms, and reports Ensure filings comply with court rules and procedures Administrative & Litigation Support Maintain confidential electronic legal files with accurate documentation Coordinate all aspects of discovery for plaintiffs and defendants Answer and screen telephone calls Contact clients to obtain requested information Provide short- and long-term legal secretarial support as needed Assist and back up other legal secretaries Additional Support Maintain current knowledge of court rules and procedures Participate in department and company projects Perform additional administrative and legal support tasks as assigned Required Qualifications: High school diploma or GED 7+ years of defense trial and litigation secretarial experience 3+ years of recent California civil litigation experience Strong trial preparation background Proficiency in Microsoft Word and legal software Typing speed of 70+ WPM Strong organizational and communication skills Veracity