Sr. Executive Administrative Assistant

Job Title Sr. Executive Administrative Assistant Job Locations New Brunswick, New Jersey, United States of America; Raynham, Massachusetts, United States of America. Job Description We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA or New Brunswick, NJ and will report into the DePuy Synthes Chief Information Officer. The Executive Administrative Assistant provides high‑level administrative, coordination, and operational support to SVP / VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgement, discretion, and enterprise awareness. Key Responsibilities Strategic Executive Partnership Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities. Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments. Exercise independent judgement in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating. Provide stability, clarity, and momentum in complex, fast‑moving environments. Executive Time, Calendar & Cadence Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility. Serve as an effective gatekeeper for scheduling and access. Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements. Proactively optimise calendars to protect focus time and align time investment with enterprise priorities. Senior‑Level Meetings & Coordination Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders. Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials. Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi‑leader forums. Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum. Executive Communications & Stakeholder Management Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues. Draft responses and communications that reflect executive voice, intent, and priorities. Serve as a primary point of contact for SVP / VPs, tracking action items and follow‑ups. Act as a professional interface with senior leaders, internal teams, external partners, and vendors. Administrative, Office & Operational Support Coordinate internal and external communications and initiatives on behalf of SVP / VPs. Oversee office operations, including supplies, services, purchasing, and vendor coordination. Maintain efficient administrative processes and provide backup support across the administrative team as needed. Project, Program & Enterprise Support Support leadership initiatives and special projects based on priorities and capacity. Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes. Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics. Independently manage or contribute to operational projects tied to leadership effectiveness or transformation. Information, Travel & Event Management Maintain organised electronic and physical filing systems; record and distribute meeting minutes. Support onboarding through coordination of materials, access, and logistics. Coordinate travel, lodging, and transportation for Senior Executives. Process and reconcile expenses in compliance with policy. Plan and execute meetings and events, including logistics, A/V, space set‑up, and catering. Operational Excellence & Confidentiality Assist with budget tracking as required. Continuously improve administrative and departmental workflows. Handle sensitive and business‑critical information with absolute discretion and professionalism. Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction. Cross‑Functional Coordination Liaise with internal teams, external partners, and vendors to ensure smooth operations. Enable strong cross‑functional collaboration through clear communication and follow‑through. Qualifications A bachelor’s degree. A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organisations and proven support of VP or SVP‑level leaders. Experience leveraging AI tools to enhance productivity and workflow efficiency. Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint. Advanced calendar, meeting and event management experience. Exceptional written and verbal communication skills. High judgement, discretion and emotional intelligence. Ability to synthesize information, anticipate needs, and operate independently. Comfort with ambiguity, shifting priorities and incomplete inputs. Strong organisational discipline paired with enterprise‑level thinking. Required Skills Administrative Support Business Writing Communication Customer Centricity Data Capturing Diary Management Document Management Execution Focus Microsoft Office Office Administration Organizational Knowledge Organising Presentation Development Problem Solving Professional Ethics Travel Planning Typing Preferred Skills Administrative Support Business Writing Communication Customer Centricity Data Capturing Diary Management Document Management Execution Focus Microsoft Office Office Administration Organisational Knowledge Organisation Presentation Development Problem Solving Professional Ethics Travel Planning Typing Pay Base pay range: $78,100.00 – $125,235.00 per year. Benefits Vacation: 120 hours per calendar year. Sick time: 40 hours per calendar year (48 hours if residing in Colorado, 56 hours if residing in Washington). Holiday pay, including floating holidays: 13 days per calendar year. Work, Personal and Family Time: up to 40 hours per calendar year. Parental Leave: 480 hours within one year of the birth/adoption/foster care of a child. Bereavement Leave: 240 hours for an immediate family member (40 hours for an extended family member) per calendar year. Caregiver Leave: 80 hours in a 52‑week rolling period. Volunteer Leave: 32 hours per calendar year. Military Spouse Time‑Off: 80 hours per calendar year. Eligible to participate in the company’s consolidated retirement plan (pension) and 401(k). Equal Opportunity Employment Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or other characteristics protected by federal, state or local law. We actively seek qualified veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Accommodations for Applicants with Disabilities We are committed to providing an interview process that is inclusive of applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or AskGS to be directed to your accommodation resource. #J-18808-Ljbffr Johnson & Johnson