OFICIAL PAGADOR/A

Accounting Assistant Job Description

Receive invoices and send them to administrators for approval.

Distribute copies of generated checks to each accountant.

Verify that all invoices are approved and have the purchase order.

Code invoices according to the account chart and consult with the accounting manager or the accountant in charge of the project if there is any doubt about the coding.

Verify that the total of the invoices matches the total of the batch.

Prepare the payment requisition for the invoices that require this procedure.

After processing the invoices, deliver the outstanding balance for payment to the Accounting Manager, according to instruction number 5 - Aging of account payable.

Perform the necessary actions to issue checks that need to be made immediately, such as: petty cash, security deposit returns, telephone, water, and electricity.

Archive the documents generated by accounts payable such as the invoice posting journal and the check register or manual check register.

Perform monthly and annual closings and print the required reports.

Archive all documentation generated by the department and ensure that everything has the required signatures on each document.

Call suppliers or answer their calls related to any invoice.

Issue checks for professional services, calculate hours worked, and apply the corresponding retention percentage.

Complete the necessary information on the checks using a pen or computer.

Balance the credit reports and issue invoices to the corresponding projects.

Distribute the three sets of checks generated monthly by the II Payer Officer and send the corresponding checks to suppliers, make bank deposits, and stamp all invoices with the seal indicating that they have been paid.

Record deposits in the daily register of Executive Homesearch and Reality Services, Inc.

Prepare project and external company invoices.

Prepare correspondence and envelopes requested by the Accounting Manager.

Perform any other assigned tasks related to the position.