Purchasing Assistant

ACO, Inc. Purchasing Agent Position

This position supports the Purchasing function by assisting in the purchase order development, vendor coordination, maintenance of item information and general procurement process.

Create purchase orders in the accounting software, and place purchase orders with vendors; maintain reports showing status of purchase orders, making sure they are current

Develop an understanding (research) of vendors and build a profile on who they are, what items we receive from them, their lead times, freight terms, payment terms etc. Create a vendor rating system

Establishes and maintains record keeping system for purchasing department

Understand current and future supply and demand balances

Match the receiving reports with the supplier invoices, contact suppliers if there are discrepancies, forward to A/P for payment

Match order confirmation with purchase orders, verify accuracy, attach, and file

Maintain file of purchase records and vendor files

Interface with suppliers regarding delivery dates and expedite sooner dates if necessary. Update delivery dates in the computer daily

Identify opportunities for improved supplier pricing, quality, and/or delivery terms

Follow all company policies and procedures

Communication ProficiencyAccuracy/Quality - Planning/OrganizingInterpersonal Skills

One-year certificate from college or technical school

Three to six months related experience and/or training; or equivalent combination of education and experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the level of knowledge, skill, and/or ability required.

Follow verbal and written instructions

Ability to learn purchasing procedures and policies

Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Compute rate, ratio, percent, dimensions, weights, conversions of weights and dimensions including metric, and convert currency exchanges

Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Knowledge of Accounting software contact management systems, inventory software, orders processing systems; spreadsheet and word processing software

Proficient with Microsoft Office 365 Suite or related software

Ability to read Drawings helpful

Occasionally required to stand or walk

Continually required to sit and work on a computer

Continually required to utilize hand and finger dexterity

Frequently required to talk or hear

The employee must occasionally lift and/or move up to 25 pounds

Occasionally required to drive

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.