Project Support Specialist

About Ampirical At Ampirical, we're shaping the future of the power grid with precision, innovation, and purpose. Just as the ampere is the foundation of electric current, Ampirical is a core force driving the energy sector forward. We focus on quality, forward-thinking solutions, and empowering our team to grow and thrive. We don’t just build projects—we build careers. If you’re looking for a place where your contributions matter and your professional development is supported every step of the way, we’d love to meet you. Watch this video to get a glimpse into our culture. Why Ampirical? Hourly Rate : $23.07 - $38.46 (dependent on experience, education, and qualifications) Profit-Sharing Bonus : Semi-annual, performance-based (10% to 20% of salary) Day-One Benefits : Medical, Dental, Vision 401(k) with 4% match and immediate vesting PTO : Starting at 80 hours of vacation & 40 hours of sick time per year + 10 paid holidays Flexible Work Schedule : Every other Friday off Career Development : Advancement opportunities, tuition reimbursement Perks : Gym membership stipend, wellness program, fertility benefits, pet insurance, and more Your Role: Project Support Specialist The Project Support Specialist provides technical, administrative, and documentation support across multiple projects within the Transmission and Distribution department. This role is responsible for creating and maintaining project logs, preparing and monitoring reports, drafting correspondence and project documents, and coordinating with project team members to develop and track goals and objectives. In addition to project support, this role serves in an office management and administrative capacity for the T&D leadership team, supporting meeting coordination, calendar management, travel arrangements, visitor management, onboarding assistance, and general facilities and office operations. What You’ll Do Develop/document/maintain/disseminate standards, best practices, lessons learned and Standard Operating Procedures Prepare support documentation, training materials, templates, checklists, naming and other standards Provide technical assistance with the upload/download of data for Ampirical staff, clients, and 3rd parties Assure SharePoint has the latest version of documents and that the links to maps work/do not break Knowledge of and ability to take advantage of O365/SharePoint capabilities to manage project documents and help the exchange and collaboration with the client Assist T&D Engineering as needed for document management needs Facilitate/attend meetings as needed to capture meeting minutes and action items Implement electronic document processing, retrieval, and distribution systems in collaboration with Project Support members/Engineering Assist with scheduling meetings, site visits, and project milestones using shared calendars and basic tools in accordance with established project plans Coordinate small-team logistics including room bookings and virtual meeting links under the guidance of project leadership Update task trackers and project boards to accurately reflect approved changes such as status updates and deadlines Draft routine client-facing emails, reminders, and meeting summaries as directed using approved templates, ensuring accuracy, clarity, and professional tone Respond to basic inquiries from clients and team members with professionalism and clarity Share meeting invites, ensure all relevant stakeholders are included and informed, and follow up with internal teams to request missing documentation Run basic status reports from project management systems and distribute to teams Prepare onboarding materials such as welcome packets, access guides, and team introductions Schedule training sessions for new hires and track attendance and completion Share team resources, FAQs, and process documentation to help new members acclimate and understand role expectations Set up and maintain vendor accounts such as food delivery and catering platforms as directed, ensuring accurate account information and accessibility for the team Assist with the physical setup and breakdown of meetings, Lunch and Learns, and team events, ensuring spaces are prepared and returned to order following event Check and distribute incoming mail and packages, coordinate deliveries, and make trips to shipping carriers as needed Assist with recording training sessions and uploading recordings to the designated training library as directed Assist with processing payments for vendors and events as directed, submitting receipts and coding transactions to the appropriate team member for approval What You Bring High School Diploma or GED 2 Year Degree (Associates) in Business, Project Management, or a related field is preferred, but not required Strong organizational skills and attention to detail Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and Teams Familiarity with SharePoint or similar document management platforms Excellent written and verbal communication skills Ability to follow established procedures and workflows accurately and consistently Associate's degree in Business, Project Management, or a related field is preferred Exposure to project coordination or administrative support roles is preferred Familiarity with project management tools or task tracking systems is preferred Certified Records Manager (CRM) or Certified Records Analyst (CRA) Certification (preferred). The ability to prioritize, multi-task, and work effectively and efficiently independently or with minimal supervision. Strong written, oral, interpersonal, group and telephone communication skills. Ampirical is an Equal Opportunity Employer, meaning we do not discriminate based on the following characteristics in our hiring and employment practices: Age, sex, color, race, creed, national origin, religion or religious attire, marital status, pregnancy (child birth or related medical conditions), citizenship status or amnesty, ancestry, sexual orientation, gender, gender identity, gender expression, transgender status, physical or mental disability, military or veteran status, genetic information, sickle-cell trait, status as a tobacco user or non-user, or any other classification protected by federal, state, or local law. #J-18808-Ljbffr