Staff Accountant

Staff Accountant

NorthStar Behavioral Health is seeking an experienced, dependable, and detail-oriented Staff Accountant to join our Finance team. Reporting to the Chief Financial Officer, the Staff Accountant is responsible for the day-to-day accounting operations of the organization and plays an important role in ensuring that financial information is accurate, timely, and reliable.

This is a hands-on accounting position for an individual who is comfortable working independently, managing multiple priorities, identifying and resolving discrepancies, and partnering with the CFO and staff across the organization. The ideal candidate will bring strong accounting skills, excellent QuickBooks knowledge, and the ability to understand both the details of the accounting records and the larger financial picture.

Key Responsibilities

• General Accounting & Month-End Close
• Maintain accurate general ledger accounts and supporting accounting records.
• Prepare and post journal entries and other accounting transactions.
• Perform timely monthly reconciliations of bank and balance sheet accounts.
• Research and resolve discrepancies and unusual transactions.
• Assist with month-end and year-end closing processes.
• Maintain organized and complete supporting documentation.
• Accounts Payable, Accounts Receivable & Revenue
• Process and review accounts payable transactions for accuracy, appropriate coding, and supporting documentation.
• Monitor accounts receivable and outstanding balances and assist with timely resolution of payment issues.
• Support billing and revenue-cycle processes, including third-party and program-related revenue.
• Review accounts receivable aging and follow up on outstanding balances.
• Assist with reconciliation and posting of payments and remittances.
• Maintain accurate vendor and customer records.
• Cash Management
• Prepare and record cash deposits and related journal entries.
• Assist with monitoring daily cash activity and cash balances.
• Prepare and maintain bank reconciliations and investigate discrepancies.
• Assist the CFO with cash flow information and projections.
• Financial Reporting & Analysis
• Assist the CFO with monthly financial reporting and account analysis.
• Prepare schedules and supporting information for financial statements and management reports.
• Assist with budget-to-actual and other variance analysis.
• Provide accurate financial information to support management and program decision-making.
• Assist with tracking capital expenditures and other significant financial activity.
• Audit, Compliance & Grant Support
• Prepare reconciliations, schedules, and supporting documentation for the annual financial statement audit and other external reviews.
• Assist with documentation and reporting related to grants and funding requirements.
• Maintain accounting records in accordance with organizational policies and applicable accounting standards and regulations.
• Assist with annual reporting requirements, including unclaimed funds reporting, as applicable.
• Payroll & Other Finance Support
• Serve as backup for payroll processing as needed.
• Assist with special accounting projects and process improvements.
• Provide accounting support and guidance to program and administrative staff.
• Perform other duties as assigned by the CFO.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant experience may be considered.
• Five or more years of progressive accounting experience.
• Substantial hands-on experience with QuickBooks is required.
• Demonstrated experience with general ledger accounting, journal entries, account reconciliations, accounts payable, accounts receivable, and month-end close.
• Strong Microsoft Excel skills.
• Experience preparing financial reports and supporting schedules.
• Ability to analyze financial information, identify discrepancies, and resolve accounting issues.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Nonprofit accounting experience.
• Experience with third-party billing or revenue-cycle processes.
• Experience with Medicaid, Medicare, commercial insurance, or other healthcare-related billing.
• Experience with grant accounting and compliance requirements.
• Familiarity with federal award requirements under Uniform Guidance (2 CFR Part 200).
• Experience with payroll processing.

What We're Looking For

• An experienced accountant who understands the full accounting cycle.
• Detail-oriented without becoming lost in the details.
• A problem solver who investigates discrepancies and works toward solutions.
• Organized and dependable, with the ability to meet recurring deadlines.
• Comfortable working independently while knowing when to involve the CFO.
• A clear communicator who can explain accounting information to non-financial colleagues.
• Collaborative and service-oriented, recognizing that Finance supports the entire organization.
• Committed to accuracy, integrity, confidentiality, and sound financial stewardship.

Why This Position Matters

The Staff Accountant is an important member of NorthStar Behavioral Health's Finance team. Strong day-to-day accounting allows the organization to make sound financial decisions, meet its reporting and compliance responsibilities, and effectively steward its resources.

This position will work closely with the CFO and will provide the reliable accounting information and support necessary for effective financial leadership throughout the organization.

Physical Requirements

This position is primarily office-based and requires the ability to sit, stand, walk, use a computer and standard office equipment, and communicate effectively in person and electronically. Reasonable accommodations will be made for qualified individuals with disabilities.

Equal Opportunity Employer

NorthStar Behavioral Health is an equal opportunity employer committed to providing a professional, respectful, and inclusive workplace. We consider qualified candidates without regard to legally protected characteristics.

This job description is intended to provide a general overview of the position and is not an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may change based on organizational needs.