Documentation Specialist

This position is responsible for reviewing and processing change requests for new documents and revisions to existing documents; responsible for processing, organizing and maintaining the Document Control System in accordance with applicable quality and regulatory guidelines.

Support the Facilities and EHS teams with processing documents in approved formats.
Support the Facilities and EHS with vendor support including: onboarding new vendors into the Ariba systems, process training, communication of needs between the team and the vendors through email or by video meetings/phone calls.
Facilities and EHS information and process support tasks.
Process documents that support Facilities or EHS contracts, purchases or project processes.
Secure and control access of documentation as required by established procedures.
Communicate and coordinate documentation approvals with various departments.
Participate on cross-functional project teams.
Other duties and responsibilities as assigned.
General Office Support for the Facilities and EHS department.
Follow Facilities and EHS rules and procedures for your department.
Report EHS incidents and / or unsafe acts and conditions promptly to supervision.
Forward any opportunities to improve the EHS program to supervision.

Requirements:
Typically requires 2 or more years of relevant work experience or exposure within a regulated environment to sufficiently demonstrate the core job responsibilities of the position.
Ability to clearly, concisely and accurately convey communications.
Influence and provide leadership related to documentation and process requirements, most specific to the purchasing of goods and service for the department.
Ability to form and develop interpersonal, professional relationships.
An equivalent combination of education and work experience. Associates Degree preferred.
Display socially and professionally appropriate behavior.
Ability to work independently and in groups.
Demonstrated initiative and problem-solving skills.
Critical-thinking skills.
Ability and aptitude to use various types of databases and other computer software.
Ability to prioritize.
Strong organizational skills and ability to manage projects.
Ability and aptitude to provide solutions and contingency plans through the comprehensive review of alternatives.
Not meeting requirements may result in delays and additional cost may be incurred.
Must have great organizational skills, know how to use basic Excel skills.

Minimum of an Associates Degree (± 13 years) and may account for experience requirement.

3-6 year experience required
AA or Bachelor's degree required
Supporting EP BU
Sitting in Product Stewardship group
Process change requests for documents in Windchill
Experience in quality and in an aPLM Quality System, Preferred Windchill
Detail orientated and organized
Reviewing high volume of documentation, need to be loaded and approved in Windchill
Problem solving skills
Cross functional project teams
Able to follow quality system procedures

Notes:
Onsite position
Start and end times flexible - 8 hour shift
8:00AM - 4:30PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status