Project Coordinator, Municipal

Job Description

Job Description

Description:

Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service. 

Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n): 

• New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm
• Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources 
• Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs 
• Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases
• Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays 
• Community Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions

CobbFendley is seeking an experienced Municipal Project Coordinator in our Austin, San Antonio, San Marcos or McAllen office .

Requirements:

Emerging Experience // Basic understanding and minimal practical experience; requires guidance and supervision. 1+ years of professional experience within the AEC industry, including 1 year under the tutelage of a Project Coordinator I+.

• Knowledge of general project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.), and quality management required.
• Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

COMPLEXITY + DECISION-MAKING AUTHORITY

• Responsible for the success of certain tasks in part of moderate project(s). 
• Independently performs most assignments with oversight and instruction from supervisor and project managers. 

RESPONSIBILITIES

Provide support to Supervisor and various Leads and/or Project Managers in the following areas. This is not an exclusive list and other duties will be assigned as necessary.

• Setup and close out all projects assigned by the Project Manager in adherence with Company guidelines. 
• May assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
• May assist Project Manager with invoicing and accounts receivable (AR) including invoice review such as rate and billing specifications, receipt and review of subconsultant invoices to ensure contract compliance, submission, collections, and reporting on unbilled or outstanding accounts. 
• May assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking including weekly report documentation such as progress updates, meeting minutes, comment logs, change order log, submittal log, and schedule updates.
• May assist Project Manager by monitoring and escalating concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals including utilization, effective multiplier, etc. 
• May assist Project Manager with facilitating new and existing client and subconsultant contracts including scope and fee modifications (Change Orders). 
• Provide document control support to ensure effective and accurate project document management (i.e., permit coordination, RFI tracking and resolution, right of way correspondence, etc.).
• Prepare and file various project related documents, reports, and estimates, including processes and procedures.
• As requested by the Project Manager, attend meetings and/or coordination efforts with internal or external with clients.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project. 
• Assist project team to identify various jurisdictions permitting processes, prepare and submit applications through various means and/or systems, track and manage permit status and approvals, identify and escalate permitting issues (i.e., denials, etc.). 

TECHNICAL // 

• Prepare and submit permits, project documents, construction packages, etc.
• Assist in documenting departmental and project related processes and procedures.
• Contact and request drawings, documents, etc. from utilities, municipalities, etc.
• Attend team meetings, meeting with clients and with jurisdictions.
• Identify various jurisdictions permitting processes.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.

COBBFENDLEY CHARACTERISTICS

• We Collaborate // with a professional attitude making communication a priority.
• We Commit // to maintaining a safe and inclusive work environment, with a focus on accountability. 
• We Build Communities // by fulfilling our responsibilities with integrity that is consistent with industry standards.

PHYSICAL/COGNITIVE REQUIREMENTS + ENVIRONMENTAL FACTORS

Most work is performed professional office environment.

• Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.
• Mobility. Movement within the office including navigating between floors and workstations.
• Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.
• Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.
• Cognitive Requirements . Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.
• Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.

EXPECTED WORK HOURS

• This is a full-time position, generally 40 hours per week, however, hours may fluctuate depending on department needs including the use of overtime. 
• CobbFendley’s standard operating hours are Monday through Friday, 7:30 AM to 4:30 PM CST. Generally, employees receive a 1-hour unpaid lunch break free of duty. Please note, operating hours and lunch hours may differ based on project workload, primarily for field staff.

WORK LOCATION FLEXIBILTY 

• This position is eligible for a hybrid schedule once the training period is complete as established by the department. 

EQUAL EMPLOYMENT OPPORTUNITY

Equal Opportunity Employer. All qualified applicants will receive consideration for 

employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

• EEO is the Law (English) 
• EEO is the Law (Spanish) 
• EEO is the Law - Poster Supplement

MISCELLANEOUS 

• Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing a drug screening, physical exam (if applicable), and various background verifications (including but not limited to 10-year history of the county, state, federal, and a 5-year history of motor vehicle records). CobbFendley complies with all applicable state and federal laws regarding said screenings. Unless and only to the extent state or federal law limits CobbFendley’s drug-testing requirements for initial hiring, all candidates for employment are subject to pre-employment drug screening verification which may include a panel drug test for use of marijuana and other substances that may be lawful under state law but unlawful under federal law. A positive result may lead to disqualification of candidacy or termination from employment to the extent permitted by law. CobbFendley reserves all rights with respect to its drug-testing, other pre-employment screenings, and workplace policies and procedures. 
• External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.
• Work Authorization + Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.
• Applicant Accommodations. Consistent with the Americans with Disabilities Act (ADA) it is the policy of CobbFendley to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the Company. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the HR Department at View phone number on us.fitly.work or View email address on us.fitly.work.

Drug-Free Workplace Conditions

Medication Disclosure :

Employees and job applicants shall receive notice of the most common medications, either by brand name, common name, or chemical name, that may alter or affect a drug test. A list of such medications shall be developed by the Agency for Health Care Administration.

Contesting Positive Results :

An employee or job applicant who receives a positive confirmed drug test result may contest or explain the result to the employer within 14 days after written notification of the positive test result.

Responsibility to Notify the Laboratory :

The employee or job applicant has the responsibility to notify the testing laboratory of any administrative or civil actions brought pursuant to this section.

List of Drugs for Testing:

A list of all drugs for which the employer will test can be supplied upon request, described by brand names or common names, as applicable, as well as by chemical names.

Right to Consult the Testing Laboratory:

Employees and job applicants are notified of their right to consult the testing laboratory for technical information regarding prescription and nonprescription medication.