Executive Operations Manager

Job Description

Job Description

Are you the person executives trust because you consistently deliver, follow through, and sweat the details? The one who keeps priorities moving, solves problems after they escalate, and ensures important details never fall through the cracks? If you're an administrative powerhouse who takes pride in helping leaders perform at their best, we'd love to connect.

This isn’t your average administrative role. We’re looking for a strategic partner to work alongside the Vice President of Catholic Charities Fort Worth, helping to advance the strategic priorities of the CEO Office. You’ll have a front-row seat to the leadership of a fast-moving, high-impact nonprofit dedicated to ending poverty.

You might be a fit if you are...

• Highly organized and detail-oriented, with a reputation for catching what others miss

• Proactive and dependable, taking ownership without waiting to be asked
• Driven by deadlines and a sense of urgency, while maintaining high standards of quality
• Able to manage multiple priorities and moving pieces without losing focus on execution
• The person who naturally says "I've got it," and follows through until it's done

What's in it for you?

• Be the Person Others Count On: Become a trusted resource known for keeping priorities moving, details organized, and important work on track.
• Work That Matters: Use your talents to support leaders advancing a bold mission to end poverty in our community.
• Competitive Salary: The role offers a starting salary up to $80,000,
  along with comprehensive benefits, robust paid time off, and
  more

Does this sound like you? Read on for the complete job description & apply today!

 

Executive Operations Manager

Top Accountabilities 

• Executive Operations
• Governance Entities Strategy & Engagement
• CEO Office Support
• Executive Team Operations & Integration

What will you be doing in your role?

Executive Operations
• Calendar Management: Own VP’s calendar/scheduling according to evolving priorities. Manage complex, high-volume calendar for the Vice President, making autonomous decisions regarding scheduling, prioritization of requests and coordination with internal and external stakeholders. 
• Inbox Management: Independently manage and triage the Vice President’s email inbox, ensuring timely responses, exercising judgment to flag strategic priorities, and maintaining executive-level communication standards. 
• Correspondence support: Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the Vice President, exercising discretion regarding content and alignment with leader voice. 
• Meeting preparation and follow-up: Coordinating executive-level meetings and priorities. Owning end to end VP prep and follow-up for all meetings and events involving VP including helping prepare presentations, talking points, briefings, and meeting materials.
Governance Entities Strategy & Engagement
• Serve as the operational owner for governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimal direction required from the President and Vice President. 
• Prompt the Vice President to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so VP does not need to manage the process themselves. 
• Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, documenting decisions and follow up tasks. 
CEO Office Support
• Support the efficient day-to-day operation of the CEO Office (President & Vice President) in partnership with Chief of Staff to the CEO through administrative excellence and attention to detail.
• Coordinate all travel for the President and Vice President, including booking flights, hotels, and ground transportation; preparing detailed travel itineraries; and ensuring President and Vice President are fully prepped for all onsite commitments.
• Manage all expense processing and reimbursement requests for CEO office.
• Coordinate meeting logistics including room reservations and technology requirements.
• Process incoming and outgoing mail, packages, and deliveries to the CEO Office.
• Coordinate printing, copying, binding, and distribution of printed materials for the CEO Office.
• Maintain executive office supplies, hospitality inventory, and ordering needs.
• Maintain and organize digital and physical records, files, and documents in accordance with CCFW processes and procedures.
Executive Team Operations & Integration
• Provide comprehensive support for Executive Team meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions to drive execution and accountability.
• In partnership with Chief of Staff to the CEO, track and assign action items from Executive Team meetings, ensuring owners are notified, and deadlines are monitored to support accountability and follow-through.
• Own and drive the annual calendar of Executive Team meetings, proactively coordinating schedules, managing all logistics, securing materials, and ensuring all components are delivered with excellence.
• Prompt the Vice President to prepare meeting agendas and materials in advance, maintaining a smooth planning cadence so executives don’t need to manage the process themselves.

Job Requirements:

• Bachelor's degree in business or related field preferred.
• 5 or more years of relevant professional experience in executive support, administration, or operations.
• Proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint and SharePoint).
• Excellent written and oral presentation skills in English.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines. 
• Strong communication and interpersonal abilities. 
• Demonstrated discretion and ability to handle sensitive and confidential information. 
• Ability to work both independently and collaboratively in a fast-paced environment. 
• Ability to provide consistent, on-site support. This position is located in Fort Worth, TX. It is required for candidates to be available to work 5 days per week in the office.

Here's the Good Stuff...

• Full-time position with a starting salary up to $80,000+ . Final offer is determined by relevant experience, work history, education and internal equities.
• Medical/ Dental/ Vision/ Short Term Disability/ Accident Insurance/ Hospital Indemnity Insurance/ Critical Illness/ ID Shield
• Health Savings Account- CCFW contributes $110 per month .
• 100% Company paid Long Term Disability
• 100% Company paid Basic Life and AD&D Insurance
• 16 paid Holidays (including being closed Christmas Eve through New Years Day)
• Tiered PTO Accrual by tenure:
  • Vacation Time- 100 hours in your first year .
  • Sick Time- 48 hours in your first year .
• 403(b) with employer match from day one- up to 6%
• 3 weeks paid parental/critical illness leave
• Employee Assistance Program
• CCFW Participates in the Public Service Loan Forgiveness program ( PSLF )
• Mentorship Program
• Wellness Program
• Financial Coaching
  
  
  

I'm in! Next steps
We want to know more about you! To proceed through our process, we need your... 

• Completed Application
• Resume
• Cover Letter
• Culture Index Survey 

Apply on our website:

Be sure to complete all fields so we know who to contact.

 

Working at Catholic Charities Fort Worth

You'll join a mission-driven team and agency dedicated to supporting our clients. We have been entrusted with a 116-year legacy of doing good and we have set forth a bold goal of ending poverty in our community. Our services are uniquely positioned to address a myriad of key factors that keep families from reaching their bigger, brighter future. We have identified five different areas, or pathways, in which our programs create impact: financial resiliency, education credentials, emotional resiliency, resource stability, and employment. And we're growing our team to make it all happen!  Though we are guided by our Catholic Faith, you do not have to be Catholic to join our team or receive services.

 

Due to the volume of responses, only qualified parties will be contacted. No phone calls, please. Catholic Charities Fort Worth is an equal-opportunity employer