Legal Assistant/Intake Coordinator

A well-established business law and litigation firm in Tampa is seeking an experienced, detail-oriented Legal Assistant / Intake Specialist to join our collaborative team. We specialize in real estate, commercial landlord-tenant, and business litigation, offering a dynamic work environment where quality talent thrives.

Requirements & Qualifications

• 3–5+ years of legal assistant experience in litigation (Real Estate, Commercial Landlord-Tenant, or Business Litigation preferred but not required).

• MUST have extensive working knowledge of the Florida Rules of Civil Procedure and a thorough understanding of court deadlines and calendaring rules.

• Proficiency with legal tech software (ePortal, JAWS, NetDocuments, and Clio preferred).

• Exceptional organizational skills, sharp attention to detail, and top-tier written and verbal communication skills.

Benefits & Perks

• Competitive hourly pay commensurate with experience ($26.00 – $32.00/hr)

• Health, dental, and vision insurance options

• Paid time off (PTO)

• Profit Sharing / Retirement plan options

• Opportunities for professional growth in a supportive, collaborative firm

We are an Equal Opportunity Employer. A background check is required prior to employment.

salary: $54,080 - $66,560 per year
shift: First
work hours: 9 AM - 5:30 PM
education: High School

Responsibilities

• Apply expert, comprehensive knowledge of the Florida Rules of Civil Procedure and federal rules to accurately calculate, calendar, and track all case deadlines, court-mandated timelines, and standard order requirements.

• Schedule a high volume of hearings, court appearances, attorney appointments, and meetings across multiple practice areas.

• Prepare, review, and file legal documents accurately and timely with appropriate courts.

• Monitor court portals (including Florida E-Filing Portal and JAWS) daily to download pleadings, track and calendar associated deadlines, and organize files in NetDocuments and Clio.

• Draft basic legal documents, pleadings, and correspondence with high accuracy and attention to detail.

• Answer and manage incoming phone calls professionally to serve as a primary contact for client and caller interactions.

• Provide collaborative administrative support to attorneys, paralegals, and clients as needed to ensure smooth daily workflow.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Drafting - Legal
• Calendaring (3 years of experience is required)
• Legal Admin
• Answering Phones
• Deadline Tracking
• Court Filing
• JAWS
• Document Preparation
• Administrative Duties
• Scheduling

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.