Human Resources Specialist

Human Resources Specialist

Are you interested in Human Resources and enjoy working with people, solving problems, and helping employees and departments navigate the workplace? Do you have strong organizational skills, attention to detail, and an interest in recruitment, employee relations, and public service?

The City of Renton's Human Resources & Risk Management (HRRM) Department is looking for a motivated, organized, and service-minded Human Resources Specialist to join our Employee Relations Division.

In this position, you'll work alongside HR professionals and provide support throughout the employee lifecycle—from recruitment and selection through onboarding and ongoing employee support. You'll work closely with hiring managers, employees, applicants, and HR staff while gaining a broad understanding of how Human Resources supports the City's workforce. This is a great opportunity for an HR professional who enjoys a fast-paced, people-focused environment and wants to make a meaningful impact through public service.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the city contributing 4% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two personal holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

You'll work directly with HR professionals and have opportunities to contribute to day-to-day operations, support employees and departments, and take part in meaningful HR projects.

• Staff the front desk reception area to include greeting and directing visitors and assisting employees.
• Accurately input and maintain data into complex electronic databases.
• Maintain electronic databases, as scheduled and on an ad-hoc basis
• May maintain current information on the City's external website for HR&RM content. Create fillable PDF forms, upload, and organize documents on Sharepoint website.
• Conduct research as needed.
• Maintain confidentiality of personnel records and other sensitive information.
• Respond to a variety of internal and external inquiries about HR&RM matters in person and over the phone, refer inquiries to HR&RM staff or other City departments as needed.
• Assist department personnel with various clerical and routine administrative support duties; prepare emails; maintain files according to records retention schedule; schedule meetings and conferences; and arrange for meeting logistics.
• Collect and provide responsive records in response to Public Records Requests.
• File documents in LaserFiche and maintain electronic employee personnel files.
• Assure compliance with City policies and procedures, a variety of state and federal laws, and labor contracts.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

You'll work closely with Employee Relations staff and hiring managers to support recruitment, selection, hiring, and onboarding activities, including:

• Assist with the coordination of the recruitment and selection process for regular positions, work in partnership with departmental hiring managers and Employee Relations Analysts. Assist with job fair and recruitment efforts, serving as a representative of the HR&RM Department at these events.
• Manage the year-round hiring and onboarding process for supplemental employees, to include high volume of seasonal hiring; process includes conducting new hire orientations, ensuring background, and driving record checks are ordered and completed, distributing appropriate hire notifications, monitoring hours worked, and processing payroll and personnel paperwork.
• Prepare and gather interview materials and assist Analysts with interview preparation.
• Order volunteer background checks and communicate results to appropriate staff.
• Perform employment verifications over the phone and in writing.
• Assist with monthly Entry Level Police Officer interview scheduling.
• Research NEOGOV file feed errors daily and escalate to the appropriate person for resolution when needed.
• Assist with annual updates in NEOGOV Insight and Onboard – uploading new salary data, updating forms in Onboard, etc.
• Maintain organizational charts. Process reporting structure changes in various software systems and update class specifications in internal storage and NEOGOV.

To be eligible for this position, you must be:

• At least 18 years of age.
• Able to communicate effectively, both orally and in writing.
• Able to demonstrate strong editing, organizational, planning, and attention-to-detail skills.
• Able to successfully pass a required background check.
• Able to successfully pass a required national fingerprint-based records check.

• Bachelor's degree in Human Resources, Business Administration, or a closely related field; or
• Four years of relevant education and/or experience.
• Successful passing of a required background check.
• Successful passing of a required background check and national fingerprint-based records check.