Receptionist

Per Diem Receptionist Broderick St Adult Residential Facility is searching for a Per Diem Receptionist. The Receptionist/Administrative Assistant manages the front desk of a community-based residential care facility, and provides administrative support to Broderick St ARF staff and residents as needed by the program. Essential Job Duties include, but are not limited to: Greets and assists staff members, visitors, and residents Answers multi-line telephone system and routes phone calls appropriately Immediate forwarding of all calls to the on-duty RN/LVN from any doctor/nurse/hospital; and forward calls to management/staff as appropriate Retrieves and forwards voicemail messages from general mailbox for staff; recording messages & announcements as needed/instructed Assists Nurse Manager with scheduling of resident appointments, and maintaining appointments on computer & transcribing to dry-erase board Receive and distribute all mail and packages (in care of counselors as appropriate) Keep all sign-in sheet logs filled and organized; support in any other procedures at front desk (e.g. check temperature, symptom checks during COVID 19 SIP) Inventory & maintaining/filling of all office supplies and janitorial supplies; Inventory & checking out of medical/CNA supplies, as requested/needed Support overall front office administrative needs Manage cab vouchers and calling for cabs as requested/needed Assist with tidiness of reception & waiting areas, and organize magazines and newspapers Operate and maintain the copy machine, and assist staff with photocopying and faxing Organize files, accurately file documents, and mailboxes, work areas Other duties as assigned Minimum Required Qualifications: Education: At least a High School diploma or GED equivalent At least 1 year of administrative, reception &/or clerical experience in an office setting Demonstrated knowledge, skills, and experience working with current office methods & procedures, and business communications in English Fulfillment of TB Test, fingerprinting, First Aid, CPR, and any other mandatory State/Federal requirements upon hire Other Preferred Qualifications: Ability to work independently and establish priorities, ability to prioritize workflow within set of protocols and procedures, and ability to multi-task Knowledge of & experience working with standard office equipment such as photocopier, fax machine, and printers Demonstrated knowledge/experience with MS Office including Word, Excel, google doc and google email. Data entry and calendaring skills Exceptional reading and writing skills with the ability to understand, create, and interpret written instructions, and effectively communicate to staff, other health care team members, and clients Strong organizational skills; accuracy and attention to detail Strong commitment to the philosophy, goals, & mission of the organization, including providing culturally competent mental/behavioral healthcare services in a community setting Strong interpersonal skills and ability to work effectively, function independently, and interact professionally with a diverse, multi-cultural, and interdisciplinary staff of all levels