Billing / Accounts Receivable Specialist

Billing / Accounts Receivable Specialist

Tectonic is currently seeking a full-time Billing / Accounts Receivable Specialist to join our Accounting team based within our Forest Hills, NY Office.

Essential Functions

• High volume of data entry of project and billing information using various software programs, including Deltek Vision and Microsoft Excel;
• Maintain ongoing communication with regional and corporate accounting teams to ensure successful billing of projects and communicate with Project Managers as needed to gain additional required information;
• Assist in the process of maintaining accounts receivable documentation and backup, including updating databases, manual and/or electronic filing, reporting, resolving backup issues, and all other related documentation as required;
• Assist in QA/QC process to ensure accuracy of data entered and to ensure billing information is compliant with project standards;
• Assist with various other day to day functions of accounts receivable department as needed.

Qualifications

• Minimum of 2 years of relevant experience, with a strong understanding of the accounts receivable process; Deltek Vision or other Deltek experience a plus;
• HS Diploma or equivalent is required; Associate's or Bachelor's Degree in a related field is a plus;
• Strong computer skills, with a strong proficiency in Microsoft Office Suite and the ability to learn client and project specific programs;
• Ability to prioritize work and meet a high volume of billing and data entry requirements;
• Excellent oral and written communication skills;
• Must be self-motivated, able to work efficiently, adapt easily, and be very detail oriented, as accuracy is essential.

Physical Requirements

In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 10 lbs. of force occasionally. Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competitive Salary & Benefits Package

• Opportunities for mentoring, professional development, and career advancement
• Tuition reimbursement to advance education
• Paid time off, including vacation, sick leave, and personal days
• Company-observed, paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance, including health, dental, vision, and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short and long-term disability coverage
• Employee Assistance Program

Pay Range

Tectonic's goal is to compensate employees fairly and equitable across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate's work location, experience, education, certifications, and capabilities compared to the advertised position. Pay Range: $23.00 - $31.25