Research Data Associate - ECHO * Must have ARDMS (American Registry for Diagnostic Medical Sonography) certification and Cardiovascular Credentialing International (CCI) credentials *

Research Data Associate - ECHO

Research --> Administration

New York, NY Full-Time/Regular

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary:

We have an exciting opportunity to join our team as a Research Data Associate - ECHO. The Research Data Associate - ECHO will support the Environmental Influences on Child Health Outcomes (ECHO) study, a NIH-funded initiative investigating how early-life environmental exposures affect children's health outcomes, such as obesity, diabetes, and cardiovascular disease. This role will be responsible for performing all methods of pediatric abdominal, renal, neurovascular and cardiovascular ultrasound testing. Additionally, the associate will coordinate participant communication, collect biospecimens and clinical data, and ensure data accuracy through meticulous management and analysis.

We expect our staff to travel between our Manhattan and Brooklyn depending on the visit schedule via the NYU Langone Health ferry (there is no additional cost to the employee for taking the ferry). Our study requires a participant-centered approach. While the majority of our participants schedule visits with our team Monday - Friday, some may prefer Saturdays. We ask our staff to remain flexible and accommodate their availability.

Job Responsibilities:

Technician Duties: Ultrasound Imaging Procedures

Administer diagnostic ultrasound procedures for study participants, including pediatric abdominal, renal, neurovascular, and cardiovascular imaging, while ensuring patient comfort, safety, and adherence to research protocols.

Responsibilities:

• Prepare and arrange ultrasound equipment and supplies according to established departmental procedures.
• Verify patient identity using ID bracelet or verbal confirmation and introduce self prior to procedures.
• Explain imaging procedures, equipment, and study requirements clearly to patients and/or guardians.
• Obtain informed consent from prospective study participants in accordance with research protocols.
• Ensure patient comfort and maintain privacy at all times during procedures.
• Operate computerized ultrasound equipment and recording devices to perform diagnostic imaging studies.
• Utilize patient charts to obtain relevant medical history and context for imaging procedures.
• Demonstrate knowledge of normal anatomy and major disease processes related to examined organ systems.

Diagnostic Assessment and Reporting

Perform, evaluate, and interpret ultrasound and Doppler studies to ensure complete and accurate diagnostic imaging in alignment with study requirements.

Responsibilities:

• Perform and assess Doppler studies, determining necessary imaging based on initial requests and preliminary findings.
• Identify abnormalities and promptly notify the principal investigator and appropriate medical staff when immediate attention is required.
• Compare current imaging results with prior studies to monitor changes in patient condition.
• Complete imaging assignments within appropriate and realistic timeframes.

Documentation and Data Management

Maintain accurate and comprehensive records of all ultrasound procedures and findings within research and clinical systems.

Responsibilities:

• Document all imaging exams in accordance with departmental and research protocols.
• Select, process, and organize scan images to clearly represent normal and abnormal findings.
• Enter, maintain, and update all relevant patient and imaging data in the designated database or system.
• Communicate significant findings or changes in patient condition to the principal investigator.

Equipment Maintenance and Compliance

Ensure ultrasound equipment is properly maintained, sanitized, and functioning efficiently in compliance with institutional and regulatory standards.

Responsibilities:

• Maintain ultrasound equipment in proper working order through routine checks and preventive maintenance.
• Clean and prepare equipment before and after patient use.
• Sterilize equipment following use with isolation patients in accordance with infection control policies.
• Perform scheduled preventive maintenance to ensure optimal equipment performance and longe

Non-technician Duties

Participant Coordination and Communication

• Serve as the primary point of contact for participants, managing their journey through the study while ensuring compliance with protocols and maintaining clear communication.

Responsibilities:

• Obtain informed consent through various communication methods (in-person, phone, electronic), explaining study objectives, procedures, risks, and benefits clearly.
• Ensure all informed consent documentation is completed accurately and securely stored.
• Coordinate participant scheduling, confirmations, cancellations, and rescheduling to ensure efficient study flow.
• Conduct follow-up calls with participants to confirm attendance, collect questionnaire data, and address and study-related concerns.
• Maintain detailed records of all participant interactions in the study database.
• Address participant inquiries promptly and professionally, ensuring clarity and comfort throughout their participation in the study.
• Support participants in completing dietary and physical activity questionnaires, and assist with any clarifications needed.
• Maintain a welcoming and professional environment to foster participant trust and cooperation.

Data and Sample Collection

• Collect and manage clinical data and biological samples while ensuring adherence to study protocols, safety standards, and regulatory guidelines.

Responsibilities:

• Collect biospecimens (e.g. blood, urine) from participants safely and accurately, following all protocol guidelines.
• Label, document, and transport samples to the lab while ensuring proper safety and preservation procedures.
• Prepare and manage sample collection kits and ensure availability of necessary supplies.
• Collect clinical data such as body measurements, blood pressure readings, and dietary information through direct measurement or participant interviews.
• Administer non-radiological study assessments (e.g. dietary/activity questionnaires, anthropometric measurements, chart abstractions, and EHR reviews).
• Ensure all data and sample collection activities are thoroughly documented and accurately entered into the study database.
• Perform follow-up assessments as needed to ensure completeness of collected data.

Data Management and Analysis

• Support data integrity through accurate entry, cleaning, and analysis while assisting in generating meaningful insights for the study.

Responsibilities:

• Enter collected data (e.g. survey responses, clinical measurements, biospecimen details) into study databases accurately and efficiently.
• Perform routine data cleaning to ensure consistency and accuracy.
• Generate reports and summaries from study data to support participant tracking, follow-ups, and analysis.
• Assist in analyzing study data and participate in team discussions about data interpretations and findings.
• Ensure proper documentation and secure storage of all study-related data.

Operational Support and Logistics

• Provide logistical and operational support to ensure smooth study operations, including managing inventory, supplies, and study materials.

Responsibilities:

• Develop and manage electronic study forms and participant-facing documents.
• Track inventory of supplies, including sample kits, study materials, and equipment, ensuring sufficient stock at all times.
• Restock materials as needed and report shortages promptly to supervisors.
• Support logistical needs such as scheduling, report generation, and operational planning for participant follow-ups.
• Assist team members with administrative or ad-hoc tasks as needed.

Participant Compensation and Documentation

• Administer participant compensation and maintain accurate documentation for auditing and compliance purposes.

Responsibilities:

• Issue participant payments in a timely manner following study protocols.
• Maintain detailed and accurate documentation of participant compensation records.
• Ensure compliance with financial documentation and reporting standards.
• Address participant inquiries regarding compensation promptly and professionally.

Team Collaboration and Flexibility

• Actively contribute to team efforts, maintain professionalism, and adapt to the evolving needs of the study.