Administrative Assistant for ECE Department

Job Description

Job Description

JOB SUMMARY

To assist the Department Director/Coordinator in all administrative functions of the department including but not limited to department communication, staff and children’s records, accounting records, licensing compliance, coordination of scheduling and interface with early childhood members.

ABOUT YOU
You are an experienced Administrative Assistant who can establish and maintain positive communication with staff, parents, potential families, and other agencies.

WHAT YOU’LL DO

• Check all designated areas to assure everything is safe.
• Answer all phone calls and take messages when needed.
• Assist with morning arrival and dismissal. 
• Collect all paperwork from classrooms after arrival.
• Divide and deliver lunch to classrooms daily. Store all food and drinks accordingly.
• Coordinate Classroom coverage as needed. Serve as substitute when necessary.
• Completing and maintaining all paperwork as necessary for the program. Coordinate student and staff files to maintain current information.
• Facilitate communication of information about JCC programs as needed to potential members and guests. 
• Ensure adherence to Department of Health guidelines for children and staff records.
• Maintain current records for students and staff as required by the DOH Bureau of Daycare ensuring confidentiality at all times.
• Maintain and respect confidentiality of child, parent, staff and other Center issues.
• Record daily staff attendance records.
• Assist in preparation of parent and teacher materials and coordinate distribution as needed for the department.
• Establish and maintain positive communication with parents, colleagues, consultants, etc. Assist in resolution of non-educational problems such as transportation.
• Maintains inventory records for instructional /instructional materials, office supplies and snacks for the Department. 
• Schedule and Maintain staff training plans. Record and track required trainings.  Schedule outside vendors who provide specific trainings.  Prepare required accounting documents. Prepare invoices for sign off.
• Order supplies and prepare invoices for approval.
• Coordinate and confirm appointments for meetings and tours with Director/Coordinator. Conduct tours when necessary.
• Appropriately represent the Center in all forums.
• Assist in the coordination of Early Childhood Center and Community Events.
• Additional tasks as assigned by the ECE/FFF Director

OUR REQUIREMENTS

• Proficient in Microsoft Word and Excel
• Effective written and verbal communication skills
• High School Diploma
• Prior experience in School Setting preferred

PREFERRED REQUIREMENTS

• Fingerprint Clearance (Department of Department of Education)
• New York State Central Registry Clearance
• Annual Medical Clearance
• Required Annual Trainings

SALARY
$40,000 - $42,000 per year

BENEFITS

The JCC of Staten Island is committed to keeping you and your family healthy and happy through a comprehensive benefits program. Offerings include: subsidized options for Medical; offerings for Dental and Vision coverage, FSA and Dependent Care. We also offer free LTD, STD, Life Insurance, a Pension, 403B, generous program discounts, free membership, ample time off and much more!

ABOUT US
The Jewish Community Center of Staten Island was founded in 1929 with the goal of creating a home for the Jewish community by offering social, recreational, and educational activities. Over time, that mission expanded to help anyone who walked through the doors of any of our facilities. The JCC has become a true community center—not just for the Jewish community, but for the entirety of Staten Island.
Programs serve the needs we see in our community and are constantly expanding to meet new demand. We serve people of all walks of life, from young children to seniors and everyone in between. The JCC is proud to offer services that help improve the quality of life for people on Staten Island and beyond. We strive to help those in need as well as provide recreational and educational opportunities for our members.The JCC of Staten Island is dedicated to encouraging harmony throughout the community by providing facilities and programs that are open to all regardless of race, religion, creed, color, national origin, sex, age, disability, marital status, sexual orientation, or political affiliation. Everyone is welcome at the JCC.

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