Sr. Administrative Assistant

Job Description

Job Description

We are looking for an experienced Sr. Administrative Assistant to provide high-level support to leadership within a professional environment in Minneapolis, Minnesota. This Long-term Contract position calls for someone who can keep executive operations running smoothly through strong organization, sound judgment, and effective communication. The ideal candidate will manage shifting priorities, improve day-to-day administrative processes, and use modern digital tools, including approved AI solutions, to increase efficiency and consistency.

Responsibilities:

• Deliver dedicated administrative support to directors by aligning daily assistance with each leader’s schedule, preferences, and business objectives.

• Oversee complex calendars, resolve scheduling conflicts, and coordinate meetings, presentations, conference calls, and other business activities to keep priorities on track.

• Arrange approved travel plans, including transportation, lodging, and detailed itineraries, while ensuring all logistics are handled accurately.

• Prepare expense submissions promptly and accurately by gathering receipts, clarifying business purpose, and confirming required accounting details.

• Create, edit, and organize detailed documents such as correspondence, reports, presentations, agendas, and team communications.

• Support effective meetings by preparing materials in advance, capturing notes, tracking action items, and following up on key decisions and commitments.

• Maintain confidential files, shared resources, distribution lists, calendars, and administrative systems with a high level of discretion and accuracy.

• Use approved AI and Microsoft 365 tools to streamline documentation, meeting preparation, recurring reporting, and communication workflows.

• Help develop reusable templates, prompts, checklists, knowledge resources, and process improvements using supported platforms such as SharePoint, Forms, and Power Automate.

• Build productive relationships with internal and external contacts while contributing to projects, events, and recurring team initiatives.

• Proven experience providing senior-level administrative support to directors or other leadership roles in a fast-paced business setting.
• Strong ability to manage complex calendars, coordinate meetings, and handle multiple competing priorities with minimal supervision.
• Experience arranging domestic business travel and processing expense reports with a high degree of accuracy.
• Excellent written and verbal communication skills, including the ability to draft effective business correspondence and presentation materials.
• Proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Familiarity with Microsoft Copilot or other approved AI tools used to improve productivity, communication, and administrative workflows.
• Demonstrated ability to handle confidential information with discretion, professionalism, and sound judgment.
• Strong organizational skills and attention to detail, with the ability to maintain records, resources, and follow-up items effectively.