Executive Assistant

Job Description About the Role We are seeking an exceptional Executive Operations Assistant to support the owners of a fast-paced insurance agency and financial services practice. This is not a traditional administrative position. We are looking for someone who thrives on organization, anticipates needs before they arise, and takes ownership of ensuring that projects, meetings, deadlines, and daily operations run smoothly. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities with minimal supervision. They enjoy creating order from chaos, thinking several steps ahead, and serving as the central hub that keeps a busy organization moving forward. Benefits Paid Time Off (PTO)###Mon-Fri Schedule###Career Growth Opportunities###Hands on Training###Retirement Plan### Responsibilities Key Responsibilities Executive Support Manage complex calendars, scheduling, and appointment coordination Organize meetings and prepare agendas when needed Take detailed meeting notes and track action items Manage reminders, deadlines, and follow-up tasks Protect executive time by helping prioritize competing demands Project & Operations Management Track projects from start to finish and ensure timely completion Follow up with team members regarding assigned tasks and deadlines Create and maintain systems, processes, and workflows Identify potential issues before they become problems Make sure meetings are never missed Ensure important details do not fall through the cracks Communication & Coordination Serve as a liaison between executives, staff, vendors, and clients Draft professional emails and communications Coordinate internal meetings and company initiatives Maintain confidentiality and professionalism at all times Requirements Qualifications Previous executive assistant, operations coordinator, project coordinator, or similar experience preferred Exceptional organizational and time management skills Strong written and verbal communication abilities High attention to detail Ability to prioritize and manage multiple projects simultaneously Strong technology skills, including Microsoft Office and Google Workspace Ability to maintain confidentiality and professionalism Ideal Personality Traits Self-starter Resourceful Highly dependable Naturally organized Detail-oriented Calm under pressure Positive and professional #J-18808-Ljbffr The Juris Agency