Executive Assistant

Summary

This position is located with the Office of the Secretary of Interior, OS Assistant Secretary - Indian Affairs in Washington, District of Columbia. The position is in the Office of the Assistant Secretary - Indian Affairs where the incumbent reports to a senior staff member or supervisor. The incumbent provides administrative, analytical, and support functions in an executive office environment.

Learn more about this agency

Duties

Help

As Executive Assistant, GS-0301, your typical work assignments may include, but not limited to:

Assists in providing support on matters coming before the supervisor for review.

Reviews documents, correspondence, and questions received in the office and assigns to appropriate subordinate for action.

Gathers information related to program issues and helps assemble data as directed by supervisor.

Establishes and revises office procedures to be followed by staff members and informs them clearly in a timely fashion of changes to established procedures.

Assists in obtaining information for the supervisor and staff members from various sources.

Conducts assignments involving the selection, compilation and summarization of data to be used in reports and other correspondence.

Requirements

Help

Conditions of employment

• U.S. Citizenship Required
• As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period OR 2-year trial period during which your fitness and whether your continued employment advances the public interest will be evaluated
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards)

GS-09 :

One year of specialized experience that equips you with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-07 grade level in the Federal service. Examples include: Working as a team member focused on customer service; Experience implementing administrative support procedures in an office setting; Experience arranging travel for others; Experience procuring office supplies; Experience managing a calendar for a supervisor and; Experience preparing informational briefings, reports, and graphics. OR

Education: Two years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree. OR

A combination of education and specialized experience that totals 100% of the requirement.

GS-11:

One year of specialized experience that equips you with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-09 grade level in the Federal service. Examples include: Experience implementing new administrative support procedures across multiple subordinate program offices; Experience arranging travel to multiple geographically dispersed areas; Experience tracking stock and procuring office supplies and; Experience researching and organizing factual information concerning the programs offered or used by your organization. OR

Education: Three full academic years of progressively higher-level graduate education or a Ph.D or equivalent doctoral degree or a L.L.M. in a related field or study. OR

A combination of education and specialized experience that totals 100% of the requirement.

GS-12 :

One year of specialized experience that equips you with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-11 grade level in the Federal service. Examples include: Independently performing the full range of administrative support to politically elected or appointed staff; Experience preparing informational briefings, reports, and graphics on behalf of the supervisor using the findings from your research and; Experience using quantitative measures to evaluate the efficiency and effectiveness of an organization's administrative support functions.

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.

Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Additional information

See 2026 Salary Tables and select the pay chart for Washington, District of Columbia. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

The full performance level of this position is GS-12. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

The probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your [probationary period -OR- trial period] your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.