Billing Specialist/Project Accountant

Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing. Open projects, proposals and clients in an enterprise software system. Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies. Process draft invoices and all related documents through an electronic billing system. Prepare final invoices for all billable projects, including all applicable backup. Upload final invoices to clients billing portals if needed. Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes. It is expected that the Biller/Project Accountant maintain a continuous line of communication to clear any open items. Ensure that appropriate approvals are obtained in accordance with company policies. Research and reconcile project related issues, identify cause of project variances and clear when possible. Support and assist Project Managers. Perform additional assignments, as directed by the Billing Manager and Supervisors. Communicate and coordinate with the local offices. Description Your role at GEI. Essential Responsibilities & Duties Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing. Open projects, proposals and clients in an enterprise software system. Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies. Process draft invoices and all related documents through an electronic billing system. Prepare final invoices for all billable projects, including all applicable backup. Upload final invoices to clients billing portals if needed. Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes. It is expected that the Biller/Project Accountant maintain a continuous line of communication to clear any open items. Ensure that appropriate approvals are obtained in accordance with company policies. Research and reconcile project related issues, identify cause of project variances and clear when possible. Support and assist Project Managers. Perform additional assignments, as directed by the Billing Manager and Supervisors. Communicate and coordinate with the local offices. Minimum Qualifications Degree in accounting or business preferred. Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software. Prior billing experience, preferably with at least 2-3 years in an A/E environment. Knowledge of BST Enterprise Software or other accounting platforms, a plus. A thorough knowledge of standard contract terms. Ability to work well with others under deadline situations and respond to changes in priorities. Good written and verbal communication skills and strong organizational skills. Ability to work independently, take initiative, set priorities and see projects through to completion. Employ problem-solving skills and analysis, report problems to the Billing Manager or direct supervisor as necessary. Strong service orientation. Ability to multi-task is a must. Physical and environmental requirements for this position are available upon request. We are GEI. Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow. We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges. With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here. Employee-owned. Employee-focused. As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here. GEI’s Total Rewards Package Includes Market-Competitive Compensation, including Eligibility for an Annual Performance Bonus Pay Range For This Position: $65,000.00 – $70,000.00/year Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More Well-Being Program and Paid Parental Leave Commuter Benefits Hybrid Work Schedules and Cell Phone Stipends GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licences Paid Holidays and Generous Paid Time Off Program Rewards and Recognition GEI-Funded Profit Sharing and 401(k) Opportunity to be an Owner and Shareholder (Learn more here) A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion And More… Physical Requirements WORK ENVIRONMENT Functional Demands X Sedentary Light Medium Other Activity Level Throughout Workday (check one per row) Physical Activity Requirements Occasional (0-35% of day) Frequent (33-66% of day) Continuous (67-100% of day) Not Applicable Accurate 20/40 X Very Accurate 20/20 X Not Applicable X Near Vision X Far Vision X Yes X No X Not Applicable X Sensory Requirements Minimal Moderate Accurate Not Applicable Depth perception X Hearing X Environment Requirements Occupational Exposure Risk Potential Reasonably Anticipated Not Anticipated Blood borne pathogens Chemical Airborne communicable diseases Extreme temperatures Radiation Uneven surfaces or elevations Extreme noise levels Dust/particulate matter Other (exposure Risks) Usual workday hours X 8 10 12 Other work hours GEI is an AA/equal opportunity employer, including disabled and veterans. #J-18808-Ljbffr GEI Consultants, Inc.