Project Coordinator

Description ACM Project Coordinator Job Description Position Summary The ACM Project Coordinator (PC) serves as the administrative and documentation leader supporting project execution from startup through closeout. The Project Coordinator is responsible for maintaining project records, managing document workflows, coordinating communications, supporting field operations, tracking project information, and ensuring accurate project documentation throughout the project lifecycle. The Project Coordinator works closely with Project Managers, Assistant Project Managers, Superintendents, Accounting, Owners, Architects, Engineers, Subcontractors, and Vendors to support efficient project execution through organized information management, responsive communication, and proactive coordination. Core Project Coordination & Task Management Primary Responsibilities Complete assigned project coordination tasks accurately and on schedule. Manage project workflow activities and administrative support functions. Support project startup, mobilization, and administrative readiness activities. Assist project teams with information requests and coordination needs. Prioritize tasks effectively across multiple projects and deadlines. Anticipate project documentation needs and proactively support project teams. Demonstrate growing understanding of construction workflows and project delivery processes. Performance Expectations Maintain high task completion rates. Support efficient project execution. Demonstrate strong organizational skills. Adapt effectively to changing project priorities. Project Documentation, Document Control & Compliance Primary Responsibilities Maintain project files, records, logs, drawings, specifications, contracts, and correspondence. Ensure proper document control, version management, and document distribution. Process, track, and maintain RFIs, Submittals, Change Orders, and project logs. Maintain audit-ready project documentation. Support project startup and closeout documentation requirements. Track punch list documentation and project completion records. Ensure compliance with company standards, contract requirements, and owner expectations. Performance Expectations Maintain accurate and organized project records. Ensure timely processing of project documentation. Support regulatory and contractual compliance. Improve accessibility and reliability of project information. Communication, Meetings & Information Flow Primary Responsibilities Coordinate project meetings, schedules, agendas, and supporting materials. Prepare and distribute meeting minutes, action items, and follow-up communications. Facilitate information flow between project teams, subcontractors, consultants, and clients. Respond promptly to project-related communications and requests. Assist with coordination of project correspondence and notifications. Support clear communication across office and field teams. Ensure critical project information is communicated to appropriate stakeholders. Performance Expectations Maintain effective project communication. Support accountability through meeting documentation. Improve responsiveness and information flow. Facilitate collaboration among project participants. Field Operations, Permitting & Closeout Support Primary Responsibilities Support field personnel through distribution of project information and documentation. Track permits, inspections, approvals, and jurisdictional requirements. Maintain safety-related documentation and compliance records. Assist with project closeout activities including punch lists, turnover documentation, warranties, and final deliverables. Coordinate collection of required subcontractor closeout documents. Support project readiness for inspections and turnover activities. Assist with field-generated administrative requests. Performance Expectations Support efficient field operations. Maintain permit and inspection compliance. Facilitate timely project closeout. Ensure project records remain complete throughout the project lifecycle. Schedule, Cost Tracking & Reporting Support Primary Responsibilities Support project schedule updates, formatting, distribution, and reporting. Assist with maintaining cost logs and project financial documentation. Track project status information and support reporting requirements. Maintain documentation supporting budget tracking and cost management. Assist Project Managers with project reporting and forecasting information. Support project progress tracking and status reporting. Performance Expectations Maintain accurate project reporting information. Support schedule communication and visibility. Assist with budget and cost documentation. Improve project reporting accuracy and timeliness. Systems, Technology & Professional Competencies Primary Responsibilities Utilize RedTeam and other project management systems accurately and consistently. Maintain project data integrity and workflow management within company systems. Support project technology platforms and documentation processes. Demonstrate understanding of construction documents, terminology, and project delivery systems. Communicate professionally with internal and external stakeholders. Maintain strong attention to detail and organizational discipline. Adapt effectively to changing project requirements and priorities. Performance Expectations Maintain accurate project management system data. Demonstrate strong technical and organizational skills. Support efficient project workflows. Contribute to successful project execution through effective information management. Professional Development & Growth Professional Development Expectations The Project Coordinator is expected to continually develop project management knowledge, construction administration expertise, documentation skills, and operational understanding while supporting ACM project teams. Employees are encouraged to: Expand knowledge of commercial construction processes and project delivery methods. Improve proficiency in RedTeam and project management software. Develop stronger communication, documentation, and organizational skills. Participate in company training and professional development programs. Pursue growth opportunities into Assistant Project Manager and Project Manager roles. Contribute to improvements in project administration standards and workflows. At ACM, every employee is expected to take ownership, remain flexible, and contribute wherever their skills are needed. Team members are expected to support one another and perform additional duties, as assigned, to ensure projects are completed safely, on schedule, within budget, and to ACM's quality standards. Safety and ethical conduct are never compromised in pursuit of production or schedule.