Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing organization in Carrollton, Texas in a contract capacity with the potential for a long-term opportunity. This fully on-site position is ideal for a detail-focused accounting specialist who can manage vendor payments accurately, maintain organized financial records, and communicate effectively with both internal teams and external partners. The role offers the opportunity to contribute immediately while supporting day-to-day accounts payable operations in a fast-paced environment.

Responsibilities:
• Process the full accounts payable cycle, including reviewing invoices, assigning appropriate accounting codes, entering transactions, and ensuring timely payment completion.
• Prepare and distribute vendor payments through checks and electronic methods while keeping payment records accurate and up to date.
• Reconcile supplier statements and account balances, investigate variances, and work directly with vendors to resolve invoicing or billing issues.
• Record vendor credits, maintain supporting documentation, and update account activity to reflect accurate outstanding balances.
• Review sales tax details and maintain current W-9 records to support compliance and vendor file accuracy.
• Assist with credit-related paperwork and prepare journal entries when needed to support accounting operations.
• Provide documentation and account support to leadership and external auditors as requested.
• Partner with the broader accounting team on additional assigned tasks and maintain thorough records of payable activity.• Prior experience in accounts payable with hands-on responsibility for invoice processing, payment execution, and vendor account maintenance.
• Proven ability to perform vendor reconciliations and resolve discrepancies in a timely and detail-focused manner.
• Experience handling payment processing activities, including check runs and ACH transactions.
• Proficiency with QuickBooks and strong working knowledge of Microsoft Office applications.
• Fluency in Chinese is required for effective communication in this role.
• Strong attention to detail, organizational skills, and accuracy when managing financial documentation.
• Ability to work on-site in Carrollton, Texas, on a Monday through Friday schedule and begin work promptly.