Billing Analysis and Master Data Section Supervisor

Job Description and Duties

Plans, directs, and evaluates the overall workload and progress of the SWP Billing Analysis and Master Data Section staff to ensure the timely processing of billings: reviews billing records, manages the reconciliation of receivable general ledger balances, manages the reconciliation of external/internal customer balances, ensures the preparation of necessary financial information following State statues and administrative regulations, and ensures the receivable general ledger accounts reflect an accurate balance necessary for the preparation of a GAAP financial statement.

Provides leadership, coaching, mentoring, and day-to-day direction to individuals within this Section. 

Continually strives to learn new processes and implement process improvements within the billing/recovery functions.

You will find additional information about the job in the .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Desirable qualifications include excellent customer service, teamwork and motivational skills, and knowledge of SAP or similar ERP systems.

Duties require intermediate to advances Microsoft Excel skills. Knowledge and understanding of GAAP procedures; Governmental Accounting Standards Board (GASB) pronouncements; governmental accounting and budgeting; principles of electronic data processing; principles of policy formulation; statistical methods; principles of finance; business law; principles of business management; and uniform accounting systems.

Benefits

to read about the outstanding benefits offered to eligible employees.

Personal Leave Program 2025: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Special Instructions

To be considered, submit a completed State application (STD. 678), Resume, Unofficial Transcripts and Statement of Qualifications. Please reference SAP Position #50000308 and Job Control #529386 in the “examination(s) or job title(s) for which you are applying” section of your application.

Statement of Qualifications: A two-page maximum, 12-point Arial font, document that answers the following:

1. Describe your knowledge and experience with accounts receivables and reconciliations.
2. Describe how you have encouraged collaboration and communication between your team, other accounting units, and other departments to ensure everyone is working towards the department’s mission and goals. Describe your leadership style.
3. Describe your experience supervising accounting or fiscal staff. Include how you planned and assigned work, developed training plans, evaluated performance, and adjusted desk procedures or workflows to improve efficiency or accuracy. Provide a specific example and describe the outcome.

The following basis of eligibility will be considered: List eligibility, transfer, LEAP, reinstatement, and SROA/Surplus.

Resumes, cover letters, and/or other attachments will not be accepted in lieu of a completed application. The hiring unit will receive only the documents specified in the Required Application Package Documents section.

. This survey is for research purpose only and will not affect the application status.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• School Transcripts
• Statement of Qualifications - See Special Instructions for additional details.