Administrative Specialist III - Engineering

Position Details Type of Position: Staff – Clerical Workstudy Position: No Job Type: Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Fort Smith About the Institution The University of Arkansas – Fort Smith is a dynamic, mid‑sized public university offering more than 70 academic programs. The institution focuses on transformative, hands‑on learning for students of all backgrounds and provides a vibrant workplace culture that promotes work‑life balance. Benefits include university contributions to health, dental, life and disability insurance, tuition waivers for employees and families, 12 official holidays, immediate leave accrual, and retirement programs with 5–10 % contributions. Location Fort Smith, Arkansas Job Summary Offers administrative, clerical and programming support to enhance and maximize the efficiency of the Engineering Department in the College of Business and Industry. The position supports the department head and faculty, assists with student success and stakeholder engagement, and maintains faculty/course information essential to programmatic accreditation. Responsibilities include coordination of textbook adoptions, travel, and purchasing. Department Smart Systems Engineering Qualifications Required Education: Associate degree plus two years in an office setting. Preferred Education: Bachelor’s degree. Essential Job Duties and Responsibilities Performs basic reception and clerical duties (25%). Coordinates travel and reimbursements (15%). Creates and tracks departmental requisitions (15%). Supports faculty instructional and research needs (10%). Assists with programmatic accreditation, faculty, and assessment records (5%). Maintains calendar and appointment schedule for engineering department head (5%). Maintains departmental files, records, and logs (5%). Maintains inventory of office and instructional supplies; purchases supplies as needed (5%). Receives and distributes mail and packages (5%). Participates in department or college meetings or events (5%). Participates in UAFS recruitment/yield events as requested (5%). Other Job Duties and Responsibilities Receives, distributes, or responds to mail/email addressed to the department. Assists with event planning and support. Other duties as assigned. Knowledge, Skills, and Abilities Attention to detail. Proficiency in Workday, Microsoft Office, and other databases. Ability to prioritize multiple activities and maintain organization. Strong command of grammar, written and spoken. Discretion and independent judgment. Consistent application of policies and procedures. Service attitude, anticipating needs and seeking solutions for co‑workers and constituents. Working Relationships The Administrative Specialist III has regular contact with students, faculty, and staff, as well as occasional contact with the public. Special Job Dimensions Work performed primarily in an office/classroom setting. Occasional travel and extended hours may be required. The role involves digital data entry, walking, standing, and sitting for extended periods. Visual demands include detailed focus on a computer screen. Employee communicates regularly and may lift items up to 10 pounds. Background Check Requirements Criminal Background Check and Motor Vehicle Registry (MVR) Check. Salary $31,315 Application Materials Required documents: Cover letter/letter of application, list of three professional references, resume, and unofficial or official transcripts. Special Instructions Applicants are encouraged to apply by May 22 for full consideration. Pre‑Employment Screening Requirements Child maltreatment, criminal background check, motor vehicle reports check. The position may be subject to criminal background check, sex offender registry check, financial history background check, and/or drug screening. Equal Opportunity Statement The University of Arkansas is an equal opportunity institution. The University does not discriminate in admission and employment on the basis of age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about Title IX may be directed to the Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. #J-18808-Ljbffr