Program Support Assistant (OA)

Incumbent functions as a Program Support Assistant within the Associate Director for Operations line, providing administrative assistance to leadership of specific departments. Duties include handling correspondence, calendar management, and support tasks to advance the medical center mission. Qualifications Applicants must meet all requirements by the closing date (07/20/2026). Current federal employees must satisfy time‑in‑grade requirements: for a GS‑06 position, you must have served 52 weeks at the GS‑05 level in the federal service. An SF‑50 showing time‑in‑grade eligibility must accompany your application; additional SF‑50s can be submitted if required. Applicants may also qualify through experience and/or education. One year of specialized experience equivalent to the next lower grade (GS‑05) in a clerical or administrative support environment in a medical setting is required. Experience may include paid work, volunteer service, or other relevant activities. Example duties include operating a computer for data processing, sorting and processing correspondence, coordinating projects across units, analyzing workflow, proofreading documents, and other administrative tasks. Physical requirements: Work is primarily sedentary but may require walking and standing. No special physical effort or ability is required. For more information on these qualification standards, refer to the U.S. Office of Personnel Management: Duties Receives and screens all incoming email and telephone correspondence for assigned services. Uses independent judgment to determine the nature of correspondence and directs it appropriately. Obtains, sorts, reviews, and distributes incoming mail, publications, regulations, and directives to the appropriate staff. Receives and reviews all outgoing correspondence that requires signatures. Provides expert review for proper format, adherence to procedural instructions, grammar, typographical errors, and necessary enclosures. Maintains calendars and conference schedules for assigned service chiefs and staff, establishing priorities independently. Sets up meetings with multiple internal and external staff. Keeps accurate employee time records for all staff assigned to the office. Prepares, maintains, and submits electronic timecards for designated staff and reminds approving officials of approval deadlines. Distributes or mails pay statements as applicable. Maintains a filing system of correspondence, manuals, regulations, and documents, filing reports appropriately. Orders supplies, maintains fund control data, and recommends adjustments in funding for the Fund Control Point to leaders. Work Schedule: Monday‑Friday 7:30 am to 4:00 pm. Telework: Not Applicable. #J-18808-Ljbffr U.S. Department of Veterans Affairs