Administrative Support Specialist - 21259

Job Description

Job Description

Administrative Support Specialist - TalentZök

OVERVIEW

Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.

 

Immediate opening for a  Administrative Support Specialist in  White City, OR who possesses:

• Strong administrative skills
• High-volume data entry experience
• Strong attention to detail

FULL DESCRIPTION:   We are seeking a Administrative Support Specialist to support purchasing, order entry, quote entry, expediting, reporting, vendor communication, and administrative support in a fast-paced manufacturing environment. This contract role is responsible for assisting buyers with order entry, rescheduling, expediting requests, tracking orders, preparing reports, and helping reduce a large backlog of purchasing-related work. The ideal candidate will have strong administrative skills, high-volume data entry experience, excellent attention to detail, and the ability to communicate effectively with internal teams and vendors.

 

The selected candidate will be responsible for:

• Assisting buyers with order entry, rescheduling, and expediting requests
• Tracking orders to ensure timely delivery
• Following up as needed to confirm order changes
• Supporting quote entry and quick-turn order entry as needed
• Preparing reports for review
• Taking action on reports based on department needs
• Interfacing with the company's supply base daily
• Communicating with vendors by email, phone, Teams, or in person as needed
• Supporting purchasing-related data entry and clerical tasks
• Helping update backlog items accurately and efficiently
• Communicating with internal departments to support purchasing and order needs
• Maintaining accurate purchasing, order, quote, and vendor information
• Managing time effectively while supporting a high-volume workload
• Collaborating with cross-functional teams
• Supporting department workflow and administrative needs as assigned
• Performing other duties as requested and required

 

The selected candidate will also possess:

• Administrative experience required
• High-volume data entry experience required
• Strong attention to detail required
• Purchasing, order entry, quoting, or supply chain support experience preferred
• Manufacturing environment experience preferred
• Computer skills in Microsoft Word, Excel, Teams, and Outlook required
• Strong written and verbal communication skills required
• Strong math skills required
• Ability to work effectively with others required
• Ability to interface with vendors and internal departments professionally
• Ability to manage time well and prioritize tasks
• Ability to work accurately in a fast-paced environment
• Ability to support a large backlog of data entry and purchasing-related tasks
• Ability to collaborate with cross-functional teams
• Team-player mindset
• Dependable, proactive, and detail-oriented work habits
• Ability to work onsite in White City, OR
• Ability to work Monday through Friday from 8:00 AM to 5:00 PM
• Ability to support a contract opportunity

 

Physical Requirements:

• Ability to sit and work at a computer for extended periods
• Ability to communicate by phone, email, Teams, and in person throughout the workday
• Ability to review purchase orders, quotes, reports, vendor information, order details, spreadsheets, emails, and computer screens for extended periods
• Ability to use hands and fingers for typing, data entry, documentation, reporting, order entry, quote entry, and standard office tasks
• Ability to occasionally stand, walk, bend, reach, and move throughout the office or manufacturing environment as needed
• Ability to occasionally lift, carry, or move standard office files, documents, or supplies
• Ability to work in an office and manufacturing-support environment while following applicable safety procedures

 

Salary Range: $19/hour
More information can be found at 

\nCompany Description

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.

Company Description

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.