Program Coordinator - Academic & Student Operations

Program Coordinator – Academic & Student Operations Location: New York, NY – Washington Square Campus Area (10003) Work Schedule: Fully Onsite / In-Person (Monday – Friday, 35 hours/week) Pay Range: $30.00 – $40.00 / hour (Strict W2 Only) Duration: 3 Months Contract (With potential for extension) Target Start Date: ASAP / Immediate Status: Open to Direct W2 Applicants Only (No C2C / No Third Parties / No 1099 / No W2 Referrals) Position Overview We are seeking an organized, technically agile, and collaborative Program Coordinator to support the academic operations and student services functions of a prominent Museum Studies program within a world‑class university system. Sitting directly on the vibrant Washington Square Campus, this role is the administrative backbone of the department—serving as a central point of contact for students, faculty, and alumni while keeping day‑to‑day office operations running flawlessly. This is an exceptional opportunity for an administrative or academic operations professional who thrives in a fast‑paced environment, excels at data organization, and enjoys building community through clean, structured communication. Key Responsibilities Career Network Curation: Manage and curate the weekly Jobs & Internships Digest, proactively compiling and distributing targeted professional and academic opportunities to a robust network of current students and alumni. Email & Campaign Administration: Create, update, and maintain comprehensive departmental distribution lists and Mailchimp tags to streamline alumni outreach and community marketing campaigns. Routine Correspondence: Draft clear, engaging, and professional routine office communications, announcements, and direct student emails. Data Intake & Tracking: Build and manage tailored Google Forms (for RSVPs, workshop feedback, and academic surveys) and structure tracking spreadsheets to manage crucial student workflows (such as course waitlist registrations). Scheduling Logistics: Help populate, update, and maintain a newly established student events and academic calendar to maximize programmatic engagement. Inventory Management: Organize, audit, and track physical office supplies, building out a centralized inventory spreadsheet to streamline procurement. Shared Drive Architecture: Collaborate with department leadership to audit, clean, reorganize, and maintain the team's shared file network and digital drives for maximum efficiency. Front-Office Desk Coverage: Provide essential daily office presence, answering incoming telephone inquiries, routing messages accurately, and warmly greeting faculty and students. Required Skills & Experience Professional Pedigree: At least 2 years of administrative support, office coordination, or student services experience (prior experience working within higher education, academic department, or non‑profit/museum framework is highly preferred). Technical Agility: Mastery of Google Workspace apps (Advanced Google Sheets, Docs, and Google Forms) and core database handling. Marketing & Email Software: Direct hands‑on experience utilizing Mailchimp or similar marketing automation platforms for list segmentation and tagging. File Architecture Skills: Demonstrated ability to organize messy digital filing systems or shared servers into intuitive structures. Soft Skills: Outstanding written and verbal communication skills; a service‑oriented mindset with sharp attention to detail and the ability to multitask under shifting daily priorities. Benefits Medical and Prescription Drug Plans Dental Plan Vision Plan Health Savings Account Health Flexible Spending Account Dependent Care Flexible Spending Account Supplemental Life Insurance Short Term and Long Term Disability Insurance Business Travel Insurance 401(k), Plus Match Weekly Pay #J-18808-Ljbffr