Administrative Assistant for Athletics

Administrative Assistant for Athletics

Job Title - Administrative Assistant for Athletics

To assist Ticketing, Media Production, and other athletic departments as necessary in daily operations and administrative tasks under the supervision of the Director of Ticketing by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Serve as the front desk receptionist for the various athletic departments on the box office side of the Events Center by greeting visitors to the office, answering phone calls, and providing information and materials.
• Assist department heads in various administrative tasks and assists with special projects as necessary.
• Assist in the hiring and scheduling of student workers and event staffing.
• Assist in the processing, management, and documentation of department purchases.
• Assist in the processing and reconciliation of department credit card statements.
• Assist with season ticket renewal efforts.
• Reach out and manage relationships with local groups.
• Assist in all aspects of the order entry and payment process for ticket purchases.
• Process and distribute incoming mail for the staff.
• Answer and screen Department's telephone calls.
• Make copies of correspondence or other printed materials.
• Assist with special event coordination as needed.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Assist the compliance office and athletics department in monitoring NCAA rules and procedures as advised in ongoing training sessions, and one-on-one compliance education.
• Understand and agree to abide by the mission of CBU and the CBU Athletics Department.

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to make administrative/procedural decisions and judgments.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to gather data, compile information, and prepare reports.
• Ability to maintain confidentiality.
• Excellent telephone courtesy, knowledge, and experience.
• Ability to create, compose and edit written materials.
• Ability to investigate and analyze information and draw conclusions.
• Strong organizational skills and detail-oriented.
• Ability to relate positively and effectively with a diverse faculty, staff, and student body.
• Ability to develop and maintain recordkeeping systems and procedures.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, and sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Education and/or Experience - High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.