Junior Accountant - Accounts Payable/On-site Cashier Operations

Job Description

Job Description

The Junior Accountant - Accounts Payable Representative / Backup Cashier is responsible for the accurate and timely processing of the hospital’s payable functions while maintaining compliance with healthcare financial policies, internal controls, and regulatory requirements. This position serves as a key member of the Accounts Payable Department and provides backup support for the hospital cashier function at the Harrison campus, ensuring the secure handling, reconciliation, and deposit of patient payments and other cash receipts. The position requires strong financial and analytical skills, exceptional attention to detail, and the ability to work collaboratively with hospital departments, vendors, patients, and leadership. This position is a hybrid position working on site at both Yonkers and Harrison campuses.

Essential Duties and Responsibilities

• Process vendor invoices accurately and timely in accordance with hospital purchasing policies and payment terms.
• Review invoices for appropriate approvals, account coding, supporting documentation, and compliance with organizational policies.
• Reconcile vendor statements and investigate and resolve payment discrepancies.
• Maintain vendor master files and ensure compliance with internal controls and organizational policies.
• Coordinate with Purchasing, Materials Management, Finance, and departmental leaders to resolve invoice and payment issues.
• Assist with month-end and year-end closing activities, including account reconciliations and accruals.
• Maintain accurate financial records and supporting documentation for audit purposes.
• Support annual external audits and regulatory reviews by providing requested documentation.

Backup Cashier Responsibilities

• Provide coverage for the Hospital Cashier during planned and or unplanned absences at the Harrison Campus.
• Receive and accurately process patient payments, insurance refunds, employee reimbursements, and other organizational receipts.
• Balance daily cash receipts and prepare bank deposits in accordance with established cash handling procedures.
• Reconcile cash, checks, credit card transactions, and electronic payments.
• Investigate and resolve cash variances promptly and report discrepancies to management.
• Maintain strict adherence to internal controls related to cash handling and safeguarding of assets.
• Deliver exceptional customer service while interacting with patients, visitors, vendors, and hospital staff.

Qualifications

Education

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.

Experience

• Minimum of two years of Accounts Payable or general accounting experience, preferably in a hospital or healthcare environment.
• Experience with hospital financial systems,  automated invoice processing and reporting preferred.

Knowledge, Skills, and Abilities

• Strong knowledge of accounts payable processes, accounting principles, and financial controls.
• Strong analytical and problem-solving abilities with exceptional attention to detail.
• Knowledge of healthcare financial operations and hospital purchasing processes preferred.
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, particularly Excel, and hospital financial management systems.
• Ability to maintain confidentiality and handle sensitive financial and patient information in accordance with organizational policies.
• Demonstrated ability to work independently while fostering positive working relationships across clinical and administrative departments.
• Commitment to providing excellent customer service and supporting the mission and values of the hospital.

Work Environment

This position works in a hospital business office environment and requires frequent interaction with hospital leadership, department managers, vendors, patients, and other members of the Finance team. The incumbent may be required to provide cashier coverage during scheduled absences, month-end close, holidays, or periods of increased operational demand.