Administrative Assistant to the CEO

Administrative Assistant To The CEOProvides high-level, confidential administrative support to the Chief Executive Officer, including calendar and travel management, correspondence, board and leadership meeting preparation, and coordination of special projects. Serves as a key liaison between the CEO, board members, staff, and external partners, exercising sound judgment, discretion, and professionalism at all times.Essential duties and responsibilities include managing the CEO's calendar, appointments, and travel arrangements, preparing agendas, materials, minutes, and follow-up items for board and executive leadership meetings, screening and prioritizing calls, emails, and correspondence on behalf of the CEO, drafting, proofreading, and editing letters, reports, presentations, and other executive communications, coordinating logistics for meetings, conferences, board retreats, and special events, maintaining confidential files, records, contracts, and organizational documents for the executive office, serving as a liaison between the CEO and internal departments, board members, and external partners, tracking and following up on action items and deliverables from executive and board meetings, assisting with special projects, research, and initiatives as assigned by the CEO, processing expense reports, invoices, and reimbursement requests for the executive office, greeting and assisting board members, visitors, and dignitaries with a high level of professionalism, maintaining executive office supplies, equipment, and filing systems, and handling sensitive and confidential information with the utmost discretion at all times.Qualifications to perform this job successfully include an associate's or bachelor's degree in business administration or a related field preferred, minimum of three to five years of experience providing administrative support to senior executives; healthcare or nonprofit setting preferred, ability to read, analyze, and interpret complex documents, policies, and correspondence, ability to write clear, professional reports and business correspondence, ability to effectively present information and respond to questions from executives, board members, staff, and the public, ability to work with basic budgeting figures, expense reports, and financial reporting concepts relevant to the executive office, ability to solve practical problems and deal with a variety of variables in situations with limited standardization, ability to interpret and prioritize a variety of instructions furnished in written, oral, diagram, or schedule form, often under time constraints, notary public certification preferred, or willingness to obtain within the first 90 days of employment, regularly required to sit, use hands, and talk or hear, frequently required to reach with hands and arms, occasionally required to stand, walk, and lift and/or move up to 15 pounds, specific vision abilities required include close vision and the ability to adjust focus, typical executive office environment, and the noise level in the work environment is usually moderate. This position may occasionally require evening or weekend work to support board meetings, events, or executive travel.