Support Services Specialist

Job Title

Support Services Specialist; PD39954A

Duties

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Specific duties include:

• Planning for, organizing and implementing equipment and/or space policy for the Regional Office (RO)'s unique and/or complex organizations. Initiating and organizing the planning process for revised space assignments and has input into the necessary diagram and floor plans - ensuring proper office.
• Planning, organizing and administering project review meetings, teleconferences, and design change management meetings held with the VARO Leadership Team, Office of Facilities Management, General Services Administration (GSA) officials when applicable, contractor management staff, and others.
• Conducting analyses to determine facility requirements based on RO organizational needs, service deficiencies, and appropriate resolutions to identified issues. Ensures compliance with RO and CO directives on requisitions for printing, reproduction, and distribution of forms. Ensures that regulations and publications are promptly distributed to all divisions of the RO and organizations off station.
• Performing property management duties such as equipment needs analysis, maintaining records (on service received, service deficiencies, equipment received and excessed, etc.), establishing repair and replacement parameters, conducting periodic inventories, providing detailed analyses on forecasted usage rates, and/or disposing of excess property.
• Serves as the Subject Matter Expert (SME) on all Fleet Management issues. Oversees the day-to-day functions of the Regional Office Fleet Management Program including, but not limited to, the documentation of authorized operators, scheduling of vehicle use, oversight of vehicle maintenance, and review of vehicle safety recalls. Ensures vehicles are properly maintained and stored when not in use. Responsible for maximum utilization of all assigned vehicles and funds allotted for payment of rental and mileage.
• Serves as the primary PIV Card Issuance (PCI) Manager for the RO, the incumbent is responsible for the administration of the Personal Identity Verification (PIV) system. Reviews information for each role assigned and reviews applications in the Portal area of the PIV website that are in process or have been processed. The incumbent ensures that all role members have the authorization or rights to be able to access and perform their assigned duties.
• The incumbent backs up the Support Services Supervisor for all of the following responsibilities: Safety Officer, Continuity of Operations (COOP) Coordinator, Parking Coordinator (Carpools), centralized mailroom oversight, and Building Liaison. Assists the Support Services Supervisor in coordinating building security with GSA building management, Federal Protective Services (FPS) security personnel, VA Police, and/or other security personnel to include monitoring of alarm system, guard service as required, bomb threats, and related incidents.

Work Schedule

Full time, Monday - Friday, 8:00 AM to 4:30 PM

Compressed/Flexible

Not Available

Telework

This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position.

Virtual

This is not a virtual position

Relocation/Recruitment Incentives

Not Authorized

Financial Disclosure Report

Not Required

US Department of Veterans Affairs