Temporary Personal/Family Assistant- Greenwich, CT

A private family in Greenwich, Connecticut is seeking an experienced and highly resourceful Temporary Family Assistant / Personal Assistant to provide support during current employees maternity leave. The ideal candidate will be comfortable managing a dynamic schedule, coordinating travel and appointments, handling reservations, supporting children's activities, and responding to last-minute changes. The contract will be from October through February. 

Responsibilities:

• Manage and coordinate family calendars, appointments, and schedules.

• Arrange and oversee travel logistics, including flights, hotels, ground transportation, and reservations.

• Make restaurant and other personal reservations, including last-minute requests and changes.

• Coordinate vendors, tutors, service providers, and household appointments.

• Review vendor invoices and submit them to the bookkeeping team for processing.

• Assist the principal with children's activities, playdates, extracurriculars, and scheduling.

• Coordinate upcoming seasonal activities and ensure schedules are accurately reflected on the family calendar.

• Follow up with family members and service providers to ensure outstanding items are completed.

• Provide occasional assistance with school pickup or other family logistics when an unexpected need arises.

• Handle occasional weekend requests related to travel or reservations.

• Maintain clear, professional communication with the principals via WhatsApp, email, and other channels.

• Anticipate needs and proactively resolve logistical issues.

Qualifications:

• Strong experience with calendar management and scheduling.

• Comfortable booking flights, hotels, transportation, restaurants, and other reservations.

• Excellent organizational skills and attention to detail.

• Highly responsive, proactive, and resourceful.

• Able to pivot quickly and confidently when plans change.

• Strong judgment and discretion when working in a private household.

• Excellent communication and follow-through.

• Proficiency with Outlook and standard office/calendar technology.

• Comfortable around children and dogs.

• Valid driver's license, clean driving record, and willingness to drive when needed; a household vehicle will be available.

Salary: $40 - $45 per hour

Schedule: Monday–Friday, approximately 8:00 AM–5:00 PM