Project Management Associate

Project Management AssociateViking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners. At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.We are looking for a detail-oriented and proactive Project Management Associate to support the planning, coordination, and execution of projects. In this role, you will work closely with project managers and cross-functional teams to ensure that project timelines, deliverables, and documentation are maintained accurately and efficiently.As a key support role, you'll assist in tracking progress, preparing reports, coordinating meetings, and following up on action items to help keep complex machine builds on schedule. This is a great opportunity for someone early in their project management career who is eager to learn, contribute, and grow within a fast-paced manufacturing environment.Key Role Areas (KRA):1. Project Coordination & SupportAssist in creating and maintaining project schedules, timelines, and task trackersMonitor project progress and update internal systems with key milestones and changesSupport the project team in maintaining alignment between departments on deliverablesTrack key action items and follow up with stakeholders to ensure timely completionPrepare and distribute meeting agendas, notes, and updates2. Documentation & ReportingOrganize and maintain project files, including contracts, change orders, and technical drawingsHelp compile progress reports, status updates, and dashboard summaries for internal and client useEnsure all documentation meets internal quality and compliance standardsSupport version control and documentation accuracy throughout the project lifecycleAssist in preparing materials for factory acceptance tests (FATs) and site reports3. Communication & Stakeholder SupportFacilitate clear communication between internal teams and external stakeholdersSchedule and coordinate project meetings, calls, and reviews with customers and vendorsEnsure prompt communication of project changes, updates, or concerns to the appropriate team membersSupport customer service teams in responding to project-related inquiries4. Procurement & Logistics CoordinationAssist with tracking parts and materials related to project timelinesCoordinate with the purchasing and inventory teams to monitor availability and delivery of componentsHelp prepare packing lists and shipping documentation for outgoing machines or assembliesFollow up with vendors and suppliers to confirm order status or resolve delays5. Continuous Improvement & LearningIdentify opportunities to improve project processes and documentation practicesParticipate in project close-out and lessons-learned activitiesStay informed on basic project management principles and toolsSupport implementation of new systems, templates, or software as directedQualifications:Basic understanding of manufacturing processes or capital equipment projectsProficiency in MS Office (Excel, Word, Outlook)Eagerness to learn and grow within a technical project management teamStrong attention to detail to ensure accurate documentation, schedules, and task tracking across multiple projects.Time management and prioritization to be able to handle multiple tasks and deadlines in a fast-paced, manufacturing-driven environment.Effective communication skills to clearly relay project updates, coordinate meetings, and follow up on action items with cross-functional teams and clients.Problem-solving mindset to proactively identify potential bottlenecks or issues and escalate appropriately.Basic technical literacy to feel comfortable understanding mechanical/electromechanical componentsDesired Skills:Experience in a project coordination, operations, or engineering support roleExperience with MS Project or SmartsheetCore Values:SERVICE: Serving our customers, colleagues, and communityINNOVATION: Solving your unique packaging challengesMOTIVATION: Motivated by our story to build your storyPARTNERSHIP: Listening with curiosity and empathy to build strong relationshipsLEADERSHIP: Confidently transforming your goals into realitiesEXCELLENCE: Committed to delivering our bestWe offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home.