Supervisor-Grants Compliance

Job Summary

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages. NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE. Performs supervisory and specialized work in the area of grant monitoring required for compliance with state and federal grants, develops and maintains compliant policies procedures and develops and delivers training on compliance matters.

Essential Functions

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates grant program and financial monitoring programs associated with divisional operations.
• Ensures divisional and subrecipient/partner compliance with all applicable regulations, laws, rules, standards, policies and procedures; interprets regulations, research rules and regulations, leads compliance coordination efforts between the Division, OMB, subrecipients, Finance, auditors and agency monitors; defines actions necessary to correct deviations or violations; interacts with various federal, state and local regulatory agencies to coordinate compliance activities.
• Prepares monitoring risk assessments and schedules and oversees adherence to the schedule; coordinates with external entities in setting the schedule.
• Prepares for monitoring visits with team by developing scope of monitoring visit, monitoring tools, reviewing agreements and regulations, creating a work plan, and sending an engagement letter.
• Conducts monitoring visits consisting of overseeing a team to inspect the files, program delivery and financial elements of the entity being monitored, maintains records and produces detailed monitoring reports to include defined corrective action plans. Includes review of agreements, required forms, procedures, accounting systems, program delivery documents, income qualification documents, procurement documents, wage determination documents, construction documents, and all other documents required to demonstrate compliance.
• Provides support, advisement and review of submitted corrective action plans, tracks and approves corrective action plans and implementation of plans, and issues final report on monitoring activity.
• Coordinate escalation process for monitoring report appeals, as necessary.
• Identifies need for and oversees delivery of technical assistance to partners, subrecipients, developers and internal staff on any required regulation, rule, etc.
• Establish divisional policies and procedures to ensure operations are compliant with all grantor regulations, and other laws, rules; and with the divisional level of single audit compliance per OMB 133, Florida Statute 215.97; maintains policy and procedure library for the Division.
• Oversees schedule and development and delivery of training sessions on all matters of compliance to internal and external audiences; with minimum of one (1) subrecipient training/year; maintains current library for availability to all and re-use/refinement.
• Responsible to continually be appraised of changed regulations and assure update of policies and procedures and conduct training or outreach to assure implementation is appropriate.

Minimum Qualifications

• Bachelor's degree required.
• Four (4) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting required.

Supplemental Information

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.