Immediate Hiring and Interview for an Onsite Administrative Assistant Role in Harrisburg, PA

Job Description

Job Description

Join CAP Global Works, LLC as an Intermediate Administrative Assistant!

Are you an organized, detail-oriented professional looking for a fulfilling role in a dynamic environment? CAP Global Works, LLC is seeking an Intermediate Administrative Assistant to provide essential support to the Office of Long-Term Living (OLTL) Bureau of Community and Integrated Services (BCIS) in Harrisburg, PA. This onsite role offers an excellent opportunity to contribute to meaningful programs while working in a professional office setting.

What You'll Do

As an Intermediate Administrative Assistant, you’ll play a critical role in ensuring the smooth operation of the OLTL-BCIS team. Your responsibilities will include:

• Providing comprehensive administrative support to management and program staff.
• Managing calendars, scheduling meetings, and coordinating appointments and events.
• Preparing, proofreading, editing, and distributing correspondence, reports, and presentations.
• Maintaining electronic and physical filing systems with accuracy and confidentiality.
• Answering and directing phone calls, emails, and inquiries professionally.
• Coordinating meetings, preparing agendas, compiling materials, and recording minutes.
• Performing data entry and maintaining databases, spreadsheets, and tracking systems.
• Assisting with the preparation of reports, program documentation, and operational records.
• Monitoring office supplies and submitting procurement requests as needed.
• Supporting special projects, program initiatives, and departmental activities.
• Serving as a liaison between internal departments, external partners, and stakeholders.
• Ensuring compliance with agency policies, procedures, and confidentiality requirements.

What We're Looking For

We’re seeking candidates who bring a mix of experience, skills, and a proactive attitude to the role. Here’s what you’ll need to succeed:

Required Qualifications:

• High School Diploma or GED.
• 1–3 years of administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Ability to work both independently and collaboratively in a team setting.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications:

• Associate's degree in Business Administration, Office Management, Healthcare Administration, or a related field.
• Experience in healthcare, government, human services, or a related environment.
• Familiarity with records management and document control procedures.
• Experience coordinating meetings, managing executive calendars, and preparing reports.
• Knowledge of state agency administrative processes and procedures.

Required Skills:

• Administrative support, calendar and meeting management, and document preparation.
• Data entry, reporting, and records management.
• Customer service and stakeholder communication.
• Organization, time management, and problem-solving.

Work Schedule & Environment

• Location : OLTL-BCIS – 555 Walnut Street, 6th Floor, Forum Place, Harrisburg, PA 17101.
• Schedule : Monday–Friday, 8:00 AM – 4:00 PM (½-hour unpaid lunch break).
• Work Arrangement : Onsite.
• Professional office environment with regular interaction with internal staff, management, and external stakeholders.
• Adherence to agency policies, procedures, and confidentiality requirements is essential.

Why Join CAP Global Works, LLC?

At CAP Global Works, LLC, we pride ourselves on fostering a professional and supportive work environment. Our commitment to excellence ensures that our team members have the tools and opportunities they need to thrive. If you’re passionate about making a difference and enjoy working in a fast-paced, collaborative setting, this role is for you!

Ready to Apply?

If you’re ready to bring your skills and experience to a team that values your contributions, we’d love to hear from you! Apply today and take the next step in your career with CAP Global Works, LLC.

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