Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Newark, California in a contract-to-permanent capacity. This role is ideal for someone who can manage invoice processing with accuracy, maintain organized financial records, and work across departments to resolve payment-related issues. The position supports daily accounts payable operations while helping ensure timely payments, strong documentation practices, and smooth month-end completion.

Responsibilities:
• Review incoming invoices, validate supporting details, and process payments accurately while maintaining expense controls.
• Reconcile completed transactions by checking accounting entries against system activity and account balances.
• Allocate charges to the appropriate general ledger accounts and cost centers based on invoice and expense documentation.
• Coordinate vendor payments by confirming required information, preparing disbursements, and addressing mismatches involving purchase orders, contracts, or billing records.
• Investigate payment variances and partner with internal teams to resolve outstanding issues efficiently.
• Track open credits and memos to ensure appropriate offsets are applied to vendor accounts.
• Process stop-payment requests and update purchasing documentation when changes are needed.
• Audit employee expense submissions and advance requests, then prepare reimbursements in accordance with company procedures.
• Maintain ledgers, reconcile vendor statements, preserve financial records through filing and scanning, and support month-end close activities as needed.• Experience supporting full-cycle accounts payable processes in an accounting environment.
• Working knowledge of invoice matching, account coding, reconciliations, and payment processing.
• Ability to identify discrepancies, research root causes, and resolve issues with internal and external stakeholders.
• Strong attention to detail and accuracy when handling financial data and documentation.
• Proficiency with accounting systems and standard business software used for reporting and recordkeeping.
• Ability to manage confidential information with discretion.
• Solid organizational skills with the ability to prioritize deadlines, including month-end responsibilities.
• Prior experience in an Accounts Payable Specialist role is preferred.