Administrative Assistant / Office & Warehouse Operations Support

Job Description

Job Description

Long-established wholesale food and grocery distribution company located in Philadelphia, PA. is seeking a dependable, detail-oriented Administrative Assistant to support our front office, warehouse, customers, vendors, and daily operations.

This is an on-site, full-time position in a busy office and warehouse environment. The right candidate will be organized, reliable, willing to learn, comfortable handling a variety of tasks, and able to communicate clearly when help or direction is needed.

Responsibilities Include (but not limited to)

• Answering and directing telephone calls/Front Office Door
• Data entry and order processing
• Entering and updating customer orders, purchase orders, and related paperwork
• Assisting with delivery and pickup scheduling
• Communicating with customers, vendors, drivers, warehouse staff, and office staff
• Filing, scanning, shredding, and document organization
• Helping maintain organized paper and electronic records
• Gathering product information, labels, or product pictures as needed
• Following up on incomplete or missing paperwork
• Supporting office and warehouse staff with administrative tasks
• Assisting with customer service and vendor communication
• Helping with general office organization and cleanup
• Performing other office, administrative, warehouse-support, or workplace tasks as assigned

Qualifications

• Strong attention to detail
• Good basic math and problem-solving ability
• Strong organizational skills
• Friendly and professional communication skills
• Basic proficiency with Microsoft Excel, Word, email, and general computer use
• Ability to manage multiple tasks and prioritize effectively
• Ability to follow instructions and ask questions when something is unclear
• Ability to communicate promptly if a task is delayed, blocked, or requires assistance
• Comfortable working in a busy office/warehouse environment
• Comfortable with filing, scanning, shredding, organizing, and general office tasks
• Previous administrative, office, customer service, logistics, warehouse office, or distribution experience preferred

What We’re Looking For

The ideal candidate is dependable, punctual, organized, customer-focused, and willing to help with whatever reasonable tasks are needed to keep the office and business running smoothly.

We are looking for someone who takes ownership of assigned work, communicates clearly, follows through, and uses paid working time for company work.

Compensation

Pay commensurate with experience.

Location

Philadelphia, PA

Job Type

Full-Time, On-Site

Applicants must be able to reliably report to work on time and work the required schedule.

Equal Opportunity Employer

Equal opportunity employer. Employment decisions are based on qualifications, ability to perform the essential functions of the position, work experience, availability for the required schedule, business needs, and other lawful job-related factors.

Wholesale/Retail

Company Description

Wholesale/Retail