Office Administrator

Overview The Office Administrator provides a broad range of administrative and operational support to ensure smooth office functioning. This role requires multitasking, collaboration with multiple departments, and maintaining a professional demeanor. Responsibilities Performs duties to support and meet business needs as required and assigned. Answer phones professionally, direct calls, and assist callers. File, order office supplies, and create and maintain spreadsheets containing customer data. Perform general office maintenance and miscellaneous administrative tasks as needed. Work closely with sales staff to gather information from the sales system and distribute it accordingly. Maintain a clean and safe work area and equipment at all times. Run customer invoices weekly and mail them. Maintain customer invoice history and ticket files. File and maintain employee records. Run weekly payroll and conduct semi-monthly billing. Prepare and process all accounts payable (AP) and accounts receivable (AR). Knowledge of MRP and accounting software preferred. Provide backup support for other administrative positions as needed. Knowledge, Skills & Abilities Teamwork Communication Time management Reliability Ability to multitask Work Environment The job takes place in a steel mill setting, requiring adherence to safety protocols and use of PPE. Routine use of standard office equipment (computers, phones, photocopiers, filing cabinets) is required. Physical Demands The physical demands described are representative of those that must be met to perform the essential functions. The employee may need to speak and listen in a potentially noisy indoor environment; stand, walk on flat and uneven surfaces, sit, climb stairs, use hands to finger, handle, or feel, and reach with hands and arms. Required Education and Experience High school diploma or GED Valid driver’s license Willingness to work in a steel mill Proficiency in Microsoft Word and Excel ADP and SAP experience preferred Other Duties Please note this job description is not designed to cover every duty or responsibility. Duties may change with notice. AAP/EEO Statement Phoenix Global provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by law. Job Type Full-time Benefits 401(k) Medical insurance Vision insurance Dental insurance Paid time off Schedule 8-hour shift Day shift Monday to Friday Overtime Work Location In person Compensation and Benefits Base pay $50,000 to $60,000 annually based on experience. In addition to competitive pay, a comprehensive benefits package is offered, including health care coverage (medical, dental, vision), a 401(k) retirement plan, life and disability insurance, paid time off, and paid company holidays. Supplemental programs may include life insurance for eligible family members, disability coverage, legal services, identity protection, critical illness, hospital and accident insurance, tuition reimbursement, chronic condition support programs, a 24/7 employee assistance program, and telemedicine services. #J-18808-Ljbffr