Paralegal

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Paralegal

Executives FullTime Professional FL, Lake Worth, FL, US

2 days ago Requisition ID: 1034

Salary Range: $60,000.00 To $85,000.00 Annually

Legal Secretary / Paralegal

Property & Casualty Third-Party Administrator (TPA)

Position Summary

We are seeking a detail-oriented and highly organized Legal Secretary/Paralegal to support our Property & Casualty claims operations. This role serves as a critical resource to Claims Management, and Executive Leadership by preparing coverage-related correspondence, analyzing claim documentation, drafting legal and claims-related reports, and assisting with large loss reviews. This position will work from either our Alpharetta, GA office or our West Palm Beach, FL office.

The ideal candidate will possess strong written communication skills, a solid understanding of insurance coverage principles, and experience handling complex Property & Casualty claims documentation. The position requires the ability to manage multiple priorities while maintaining confidentiality, accuracy, and professionalism.

Essential Duties and Responsibilities

Coverage and Legal Correspondence

• Draft, review, and finalize Reservation of Rights (ROR) letters, coverage position letters, denial letters, and other claims-related legal correspondence.
• Analyze claim files, policies, endorsements, and supporting documentation to assist in identifying coverage issues.
• Prepare requests for additional information and coverage investigation summaries.
• Maintain templates and standardized correspondence to ensure compliance with company and regulatory requirements.

Large Loss and Complex Claims Support

• Conduct reviews of large loss and complex casualty claims.
• Prepare Large Loss Review Reports for management and clients.
• Summarize claim activities, liability exposures, damages, coverage issues, and litigation status.
• Assist in preparing executive-level claim presentations and reports.

Legal and Administrative Support

• Maintain legal and claim-related files, ensuring documentation is complete and properly organized.
• Coordinate with claim professionals, clients, outside counsel, and experts regarding file documentation and reporting requirements.
• Schedule meetings, prepare agendas, and record action items related to claim reviews and legal matters.
• Monitor deadlines for reporting, coverage responses, and litigation-related matters.

Reporting and Documentation

• Prepare and distribute reports related to coverage investigations, litigation, and large loss exposures.
• Review claim notes and supporting documents for completeness and accuracy.
• Assist in drafting client communications and claim summaries.
• Compile materials for audits, mediations, and claim review meetings.

Compliance and Quality Assurance

• Ensure correspondence and documentation comply with company standards, contractual obligations, and applicable insurance regulations.
• Maintain confidentiality of sensitive claim, client, and legal information.
• Support claim quality initiatives through file reviews and documentation audits.

Qualifications

Education

• Associate's Degree in Paralegal Studies, Legal Studies, Business Administration, or related field preferred.
• Paralegal Certificate preferred.

Experience

• 3+ years of experience as a Paralegal, Legal Secretary, Claims Analyst, or similar role.
• Experience in Property & Casualty insurance, claims management, legal services, or a TPA environment strongly preferred.

Knowledge, Skills, and Abilities

• Working knowledge of Property & Casualty insurance policies and coverage concepts.
• Excellent written communication and business writing skills.
• Strong analytical and critical-thinking abilities.
• Ability to read and interpret insurance policies, endorsements, and legal documents.
• Exceptional attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong professional judgment and discretion when handling confidential information.

Preferred Qualifications

• Experience supporting claims involving commercial auto, general liability, property, workers' compensation, or specialty lines.
• Familiarity with claim management systems such as FileTrac, TrackOps, or similar platforms.
• Experience working with attorneys, coverage counsel, and insurance carriers.
• Understanding of litigation management and legal document preparation.

Physical Requirements

• Primarily sedentary office work.
• Ability to sit for extended periods and work on a computer.
• Occasional lifting of files or office materials up to 20 pounds.

What Success Looks Like

The successful Legal Secretary/Paralegal will consistently produce clear, accurate, and timely coverage correspondence, support management with high-quality large loss reviews, maintain organized claim documentation, and contribute to efficient claim handling and client service excellence.