Administrative Assistant, Global Board Engagement

Administrative Assistant, Global Board EngagementThe International Rescue Committee (IRC) is seeking an Administrative Assistant for its Global Board Engagement team. This role involves supporting the Board of Directors and Advisors by managing logistics, communications, and records. The ideal candidate will be detail-oriented, organized, and committed to IRC's mission of aiding those affected by conflict and disaster. Responsibilities include scheduling meetings, taking minutes, producing newsletters, and maintaining accurate records.The International Rescue Committee responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions.The Global Board Engagement team supports IRC's Global Board of Directors and Board of Advisors. We are looking for an assistant who is exceptionally detail-oriented and highly organized, with a proven track record of managing complex logistics and information accurately. Board work depends on materials, schedules, records, and communications being accurate, timely, and handled with discretion. You will work closely with the President's Office and with internal and external leadership, and you will see how your work contributes to IRC's broader operations and programs. The right person will be deeply committed to IRC's mission of helping people whose lives are shattered by conflict and disaster to survive, recover, and gain control of their future.Responsibilities:Committee support: Attend and take minutes for four to six Board committees, each meeting three to four times a year. Prepare minutes for external sharing and condense them into two-page summaries for the Board of Directors.Scheduling and meeting logistics: Coordinate annual committee and Board meeting schedules, orientation sessions, and ad hoc meetings with internal and external leadership. Provide day-of logistical support at quarterly in-person Board meetings, and arrange rooms and IT for internal and external meetings.Communications: Produce the monthly internal Bulletin for fundraising staff who partner with Board and Advisors members and the external monthly newsletter for Board and Advisors, and coordinate related internal updates as needed.Candidate tracking: Track candidates for the Nominating & Governance Committee as they move through the pipeline, maintaining accurate, confidential records.Data and records: Keep Board and Advisors contact information, activity records, and campaigns current in Salesforce, and maintain email distribution lists and team materials in RescueNet and Box.Finance administration: Handle purchase requests, the team credit card, expense reports, and invoices.Additional Duties: Support ad hoc Board related projects and perform other administrative and job-related duties as assigned.Key Working Relationships:Position reports to: Director of Global Board Engagement.Internal: Works closely with departments across the organization. Key stakeholders include the President/CEO; Executive Board Assistants; the Vice President, Philanthropy; and other Leadership staff across the organization.External: various members of the Board of Directors and Advisors; others as relevant.Work / Educational Experience:Bachelor's degree preferred, but not required.3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance.Prior experience working as an administrative assistant.Experience working in a non-profit business development department a plus.Experience working with high net-worth individuals and/or senior partners a plus.Experience working with database platforms, such as Salesforce, a plus.Demonstrated Skills and Competencies:Bring a can-do attitude, flexibility, and resilience to navigate ambiguity, shifting priorities, and setbacks with positivity and enthusiasmAbility to pivot and adapt to rapidly changing circumstancesThrives in a dynamic, fast-paced environment. Calm under pressure.Outstanding attention to detail and problem-solving skillsStrong organizational and time-management skills to deliver on tight deadlines and make progress against multiple demandsExcellent interpersonal and communication skills, interacting with a variety of internal and external contacts with confidence and poiseStrong listening skills and the ability to accurately follow guidanceMaintains the highest standards of discretion and confidentiality in handling sensitive informationAbility and interest to work both independently and in a complex, cross-functional team structureProactive, takes initiative and anticipates needsCordial and kind demeanor in all interactions, fostering a welcoming and collaborative environmentExperience with Outlook email and calendar and familiarity with complex schedulingHighly proficient in Microsoft Office suite; strong in database management and Adobe Acrobat Pro experienceFamiliarity with AI tools such as Claude, and interest in using them to improve existing systems and workflows (preferred)Working Environment:Hybrid work with a minimum of 2 days per week in our NYC headquarters.Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.