Administrative Coordinator

Position Details Position Information Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department OIT - Enterprise Infrastructur Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Office of Information Technology. This position will report to the Business Manager. Among the key duties of this position are the following: * Implements internal office procedures and administrative guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and departmental policies, and in alignment with the mission, vision, role, and goals of the university and the Office of Information Technology. * Ensures the smooth day-to-day functioning of the office by managing a variety of tasks including purchasing of office supplies, processing contract renewals under direction of others, meeting scheduling, expense report preparation, data entry, absence recording, evaluation tracking, and general office administration. * Provides executive level support and assists with department-wide event planning, ensuring that all events are well organized and effectively supported. * Ensures gathering data from multiple sources and groups within the division to support the preparation of reports and presentations for departmental leadership. * Demonstrates a working knowledge of university policies and procedures. FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: * Medical, prescription drug, and dental coverage * Paid vacation, holidays, and various leave programs * Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options * Employee and dependent educational benefits (when applicable) * Life insurance coverage * Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. * A minimum of two years relevant experience working in an administrative environment. Certifications/Licenses Required Knowledge, Skills, and Abilities * Excellent verbal and written communication skills. * Strong attention to detail and the ability to manage multiple priorities are essential for success in this role. * Experience with desktop productivity tools such as MS Word, Excel, and PowerPoint. * Familiarity with virtual meeting collaboration tools such as Zoom, Webex, Teams. Preferred Qualifications * Knowledge of Cornerstone applications (SciQuest, Orcacle Financial Manager, Tableau, Concur) Smartsheets, and Sharepoint are preferred. * Demonstrated ability to leverage artificial intelligence (AI) tools to improve operational efficiency, streamline workflows, and enhance productivity. Equipment Utilized * This position will utilize the desktop productivity tools, and software listed above. Physical Demands and Work Environment * This position includes sitting, standing, moderate noise, open workspace/cubicle environment. Special Conditions Posting Details Posting Number 26ST1550 Posting Open Date 07/29/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing? * Yes * No * * Do you have a minimum of two years of relevant experience working in an administrative environment? * Yes * No * * Are you a current member of URA-AFT? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application Optional Documents