Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support a manufacturing organization in Northern Kentucky. This Contract position focuses on accurate billing, timely cash application, and proactive follow-up on outstanding customer balances. The role also provides administrative support related to customer account documentation and routine financial operations while helping maintain efficient day-to-day receivables processes.

Responsibilities:

• Generate and distribute customer invoices each day for multiple business units, ensuring accuracy and timely processing.

• Monitor outstanding accounts, investigate unpaid balances, and communicate with customers to secure payment within established collection targets.

• Apply daily cash receipts from the bank lockbox and record transactions accurately in the appropriate systems.

• Process electronic payments, credit card transactions, and check payments while verifying that all funds are posted correctly.

• Review bank activity, identify unapplied receipts, and update records so payments are reflected properly in financial systems.

• Assist with monthly bank reconciliations by comparing statements to internal records and resolving discrepancies as needed.

• Prepare customer credit application files for review, organize supporting documentation, and maintain digital account records.

• Create requested ship-to records, respond to documentation requests from customers and vendors, and provide forms such as tax exemption certificates, W-9s, and insurance documentation.

• Support additional accounts receivable and administrative tasks as business needs require.

• At least 1 year of experience in accounts receivable or a related accounting support role.

• Practical experience with invoicing, cash application, collections, and daily cash activity processing.

• Familiarity with commercial collections and the ability to research and resolve payment issues effectively.

• Proficiency working with financial or payment systems.

• Strong attention to detail with the ability to manage transactions accurately across multiple payment methods.

• Solid organizational skills and the ability to handle recurring deadlines in a fast-paced environment.

• Effective written and verbal communication skills for interacting with customers, vendors, and internal teams.