Contract Administrator

Contract Administrator

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado's Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.

We are looking for a Contract Administrator for the Contracts & Quality Assurance Division of the Health Information Office (HIO)!

HIO develops, implements, and maintains HCPF's Health Information Technology (Health IT) and related Information Technology (IT) infrastructure, while coordinating with the Governor's Office of Information Technology and other stakeholders on Health IT and IT projects that impact the Department. Major responsibilities include enhancing and maintaining the Department's health care claims payment system (Medicaid Management Information System or MMIS) and client eligibility system (Colorado Benefits Management System or CBMS) by developing requirements documentation, reviewing detailed system design approaches, proposing systems solutions to program staff and implementing systems solutions to support Department initiatives. In addition to aligning the Department's infrastructure and related operations, this Office creates a foundation for emerging Health IT solutions that will be necessary to implement the Department's transformational vision for the future of Medicaid.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

As part of the State of Colorado, HCPF offers a competitive benefits package:

• PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
• Medical, Dental, and Vision insurance coverage
• Automatic Short-Term and Optional Long-Term Disability Coverage
• Life and AD&D Insurance
• Flexible Spending Accounts (FSAs)
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
• 11 Paid Holidays Annually and Accrued Annual and Sick Leave
• Accrued Sick Leave for State of Colorado Temporary Employees
• Flexplace and Flextime work arrangements
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
• Free RTD EcoPass to all eligible State Employees
• Reduced college tuition through CSU Global
• Credit Union of Colorado Membership Eligibility
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to

We are onboarding new employees using a hybrid approach. The Department supports flexible work arrangements. Depending on the business need and description of the position, we have options that range from hybrid to full-time in the office. Specific discussions about the schedule will be discussed during the offer stage.

**Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.**

Description of Job

What You'll Be Doing as Contract Administrator:

• Staff authority responsible for the management of two of the Department's largest modular contracts, the MMIS and Fiscal Agent Services contract and the Business Intelligence and Data Management Services (BIDM) and supports new modular contracts that may be added to the portfolios.
• Manages and is responsible for the day-to-day aspects, communication, and task completion of contracts, requiring the position to make broad decisions on performance standards, market research that directly impacts contract requirements, deliverables, impacts, as well as defining service levels within the contract and methodologies used throughout the life of the contract.
• Provides details on the contract and a basis for its larger project and program decisions on the information from the contract manager to make decisions impacting HCPF programs and projects.
• Resource for management and Department staff to ensure compliance with APDs, CMS regulations and related legislation.
• Monitors the contractor's progress and performance to ensure goods and services conform to the contract.
• Authorizes payments consistent with the contract terms, exercising remedies where a contractor's performance is deficient, resolving disputes in a timely manner, documenting significant events, and maintaining all correspondence between the Department and contractor that specifies an action that the contractor should take (e.g., transmittals) and all contract related documents.
• Contract management duties include assisting Division Directors within the Health Information Office in the negotiation of the terms and conditions in contracts and ensuring compliance with the terms and conditions, as well as documenting and advising of any changes or amendments that may arise during its implementation or execution.
• Responsible for drafting, negotiating, and finalizing contracts and contract amendments.
• Negotiates with contractors to meet the Department's needs based on information provided by the Department's business owners and project managers.
• Monitors and tracks legislation, budget, and policy changes to ensure that needed requirements are anticipated, coordinated, and scheduled to properly administer the assigned contracts.
• Oversees the management of the contract's budget and works directly with the Department's budget and accounting work units to ensure appropriations and expenditures related to the contract are comprehensive, clear and accurate.
• Responsible for the process of systematically and efficiently managing contract creation, modification, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1H4XX Contract Administrator IV Minimum Qualifications:

There are two ways to qualify for this position:

Option 1:

Experience Only:

Seven (7) total years of professional experience in contract administration, procurement, vendor management, or an occupational field closely related

Option 2:

Education and Experience:

Bachelor's degree from an accredited institution in Business Administration, Public Administration, or a field of study related to the work assignment AND Three (3) total years of professional experience in contract administration, procurement, vendor management, or an occupational field closely related.

Appropriate education will substitute for the required experience on a year-for-year basis. Relevant education will be calculated as the following:

• An associates will count as two years of experience
• A bachelors will count as four years of experience
• A masters degree will count for six years of experience
• A doctorate or juris doctorate degree will count for seven years of experience

Note: Per the Job Application Fairness Act (Download PDF reader), you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution on your transcripts.

Preferred Qualifications

• Previous relevant professional state experience
• Masters degree in Master's Degree in Public Administration or Business Administration, or advanced law degree.
• Professional experience in:
• Public-sector contract administration.
• Healthcare or Medicaid contract administration.
• Administering large, complex IT contracts.
• Vendor performance management, including deliverables, SLAs, and contract compliance.

Skills to Support Success

• Communication
• Negotiation
• Critical thinking and problem-solving
• Relationship management
• Organization and prioritization

Definition of Professional Experience: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor'