Office Assistant - Part-time

Office Assistant / Operations Coordinator (Part-Time, Growth Role)

IrriLights is a growing irrigation and landscape lighting company based in Northern Virginia. We are looking for a reliable, detail-oriented Office Assistant to support daily operations and grow into an operations coordinator or manager role over time.

This is a part-time position with flexibility, responsibility, and a clear path to increased ownership as the business scales.

Role overview

This role supports the day-to-day operations of the business and works closely with ownership. The position is remote, but candidates must be located in Northern Virginia to support local operations as needed.

Primary responsibilities

• Answer inbound calls and respond to customer inquiries
• Schedule and coordinate service jobs and estimates
• Create and send invoices and follow up on outstanding payments
• Prepare job materials and close out completed jobs in our system
• Maintain accurate customer and job records in CRM
• Assist with hiring logistics including posting roles, screening applicants, and scheduling interviews
• Learn and maintain Salesforce workflows through guided training (Trailhead)
• Help document processes, pricing updates, and standard operating procedures

What success looks like in the first 60 days

• Owner no longer handling calls, scheduling, or invoicing
• Jobs tracked cleanly and invoices sent promptly
• Hiring pipeline organized and running smoothly
• CRM kept up to date daily without owner involvement

Qualifications

• Prior administrative, office, or operations experience preferred
• Strong organization and communication skills
• Comfortable learning new systems and documenting processes
• Bilingual English and Spanish strongly preferred
• Interest in growing into an operations or management role

Compensation

• Part-time, approximately 20–25 hours per week
• Opportunity to grow into a larger role as the business scales
• Target start date: February 1

To apply, submit your application through LinkedIn. Qualified candidates will be contacted for a short initial phone screen.