Transcriptionist - Office & Admin Specialist Int - Job ID 94075

Job Description

Job Description

Job Summary

**Employees may telework up to 2 days per week with supervisor approval based on the needs of the division. Employees who live 50 miles or more from their permanent work location may be allowed to telework more than 50% with approval from the division director**

The Bureau of Criminal Apprehension (BCA) accumulates an extremely large amount of data related to investigations that needs to be transcribed for legal analysis, courtroom proceedings or consumption by the public. The BCA provides typed transcription of audio, video or other forms of communication related to cases they are involved with. Due to the large volume and sensitive nature of the data, it is paramount that the transcription speed and accuracy are top notch.

The BCA receives a large amount of data requests from the media, families of persons named in Investigations and the public at large. In addition, recent statutory changes regarding force investigations mandate that the BCA professionally review, redact, and post those cases online within a specific time period post-adjudication. This position will assist in the organization and redaction of case files and other BCA material associated with the BCA’s mission.

This position will also be part of the BCA’s Force Investigative Unit and will be taking dictation and providing transcription for major cases within this unit.

Qualifications

Minimum Qualifications

• Ability to communicate verbally and in writing with a variety of people, who may or may not have the ability to clearly define their needs.  
• Good independent decision-making skills. 
• Ability to work quickly and efficiently while meeting deadlines and working with confidential and protected information.  
• Typing/keyboarding and data entry skills required.  
• English (speaking, writing, reading and listening) with knowledge of proper grammar, spelling, punctuation, and business letter structure is imperative.  

Preferred Qualifications

• A background in criminal justice, law enforcement or law preferable.
• Experience taking dictation and/or transcription with minimum to no mistakes.  
• Experience with Microsoft Word, transcription software and other relevant tools.
• Excellent typing skills with a minimum typing speed of 60-80 wpm.
• Ability to make decisions based on the information at hand and the knowledge acquired through a variety of trainings and experience, without a match with a specific policy or procedure.
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to work cooperatively with individuals from diverse backgrounds and underserved communities. 

Physical Requirements

Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

• Criminal history
• Reference check
• SEMA4 records, personnel file and employment records (current and former state employees only)
• Fingerprinting check (MNJIS/CJIS)
• Drug Screen

The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.

When you bring your career to the State of Minnesota, the work you do affects the quality of life of millions of Minnesotans. From those who shape policy, to those who keep us safe, preserve our environment, or take care of our most vulnerable populations, we take our responsibilities to the public seriously. We need diverse and talented individuals – like you – to serve our great state and build a better Minnesota.

Company Description

When you bring your career to the State of Minnesota, the work you do affects the quality of life of millions of Minnesotans. From those who shape policy, to those who keep us safe, preserve our environment, or take care of our most vulnerable populations, we take our responsibilities to the public seriously. We need diverse and talented individuals – like you – to serve our great state and build a better Minnesota.