Benefits & Payroll Coordinator

Benefits & Payroll Coordinator Job ID: 5717420 Application Deadline: Posted until filled Posted: May 15, 2026 Starting Date: Jul 1, 2026 Job Description Reports to: Director of Finance and Operations. Minimum Qualifications Two (2) years of successful employment in a benefits position preferred. Strong skills with databases, spreadsheets, and word processing. Experience with Munis HR and Payroll functions is preferred. Experience in Aesop/Frontline preferred. Strong organization, communication, and analytical abilities. Solid understanding of school and municipal accounting and finance regulations. Contributes to a positive and welcome environment for colleagues, staff, and families. General Responsibilities Benefits & Payroll Manage onboarding and separation of all school employees. Develop and implement employee hire and change of status packets. Meet with new hires to collect all paperwork for payroll and benefits in a timely manner. Maintain employee payroll and benefits records. Communicate with employees on all payroll and benefit matters. Benefits Calculate the cost of benefits and input all benefit enrollments and adjustments. Maintain employee records and enrollment forms for all benefit enrollments/changes. Coordinate Open Enrollment periods and ensure that all current benefit documents are posted on the Billerica School website. Verify monthly insurance bill rosters. Update accrual limits within Munis each January, based on IRS limits. Communicate with benefit representatives as needed for any benefit-related questions. After each biweekly payroll, prepare deposits for all health, dental and life premiums for the Town Treasurer. Process monthly bills and provide to Treasurer’s office for payment. Enroll employees into COBRA insurance, collect and track payments. Assist employees with benefit transition upon retirement. Make adjustments to benefit calculation for retirees. Maintain accrual overview sheets (listing each Bargaining group and non-union employees). Payroll Collect timesheets and assist with the data entry of time into the generated payroll. Assist with proofing of payroll to ensure accuracy. Backup to Payroll Manager in running payroll and submitting electronic payroll files to the bank. Research and resolve payroll issues that may arise. Download reports from Frontline/Aesop system for paying substitutes and any employee time off adjustments. Track any employee who is on unpaid status and collect benefit premiums. Prepare payment to vendors after each payroll. Frontline/AESOP Create and manage employee accounts. Process annual allotment on or around July 1st. Assist employees with issues with Frontline/AESOP. Other Complete research related projects for employees who want to purchase creditable service time. Complete verification of employment requests. Maintain procedures for following payroll cycle. Maintain GIC packets for Teachers/MTRS future retirees. Other duties assigned as needed. Compensation Salary range: $56,000.00 to $66,000.00. Terms of Employment 12-month work year. Equal Opportunity Employer The Billerica Public Schools is an Equal Opportunity Employer. The district does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, age, religion or religious creed, sex, national origin, ancestry, gender, gender identity, sexual orientation, pregnancy, veteran’s status, military services, marital status, genetic information, handicap, disability, or on any other basis that is protected by federal, state, or local law or ordinance. #J-18808-Ljbffr Young World Physical Education