Venue Maintenance and Operations Coordinator

Build Your Future with the City of Boca Raton! At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported. Why Boca Raton? As the second-largest city in Palm Beach County, the City of Boca Raton offers robust benefits to its employees: Health Insurance Benefits: No-cost employee Medical, Dental & Vision plans Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays Continuous Service Benefit: Paid out annually after 5 years of service Work-Life Balance: Flexible work schedule Retirement Plans: Two pension/retirement options to choose from Whether you’re starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed. General Statement Of Job This position performs responsible semiskilled work supporting events at the Mizner Park Amphitheater and other locations owned or operated by the city as needed. Under the supervision of the Amphitheater Events Coordinator, coordinates the work of contracted workers and vendors and performs semiskilled work, performing a variety of construction, repair, and maintenance assignments involving the use of common tools. Schedule includes evening or weekend work, as required. Essential Functions Performs general maintenance and minor repairs of City facilities and event space; Assists event and production staff with event preparation and clean up; Coordinates and prepares event space such as set up and take down of chairs, tables, barricades, fencing, and decoration; Coordinates, oversees, and supports the services of vendors and contractors working for the City; Manages hours and duties of on-site contract labor and cleaning personnel; Acts as City’s on-site representative before, during and after events;? Unlocks and locks facilities;? Stocks and restocks bathroom, cleaning, and other supplies;? Maintains chairs, tables, barricades and equipment; Assists with loading and unloading materials;? Works with other City staff to ensure the safety of event attendees;? Resolves issues and situations relating to events and programs; Provides information and answers questions from event and production staff; Lays sod to facility grounds;? Works with staff to coordinate and supervise large venue/grounds projects conducted by outside vendors; Operates or demonstrates operation of facility equipment such as lift; Operates and resets electrical breaker and electrical systems;? Assists with clean-up of events including trash removal and chair and table collection and storage;? Identifies facility repair projects and reports to supervisor; Prepares work orders and collaborates with Facility Maintenance staff to coordinate skilled repairs and maintenance; Schedule’s routine maintenance of equipment and City vehicle; Completes and maintains reports, checklists, manuals, and other paperwork;? Research contracts for venue-related purchasing; Coordinates with other City staff, including Facility Maintenance, Recreation Services, Purchasing, I.T., Municipal Services, Police Services and Fire Rescue Services personnel as needed;? Prepares/orders supplies and tracks venue inventory. Knowledge, Skills and Abilities Cultural Arts Division functions, policies, and procedures. Facility maintenance. Skilled In Completing written reports, forms, and checklists. Using standard office software programs, including Microsoft Word, Excel, PowerPoint, and Outlook. Ability To Effectively handle situations that arise before, during, and after events. Establish and maintain effective working relationships with City staff, departmental officials, vendors, clients, and the general public. Work independently. Communicate effectively, both orally and in writing. Read and interpret instructions and plans. Exercise initiative and sound judgment. Supervise, coordinate, and evaluate contractors and vendors while directing project completion in a professional, effective, and timely manner. Prioritize workload and manage multiple projects and deadlines efficiently and effectively. Minimum And Preferred Qualifications Graduation from high school or equivalent Minimum of two (2) years of experience in facility maintenance and/or event operations required. Possession of a valid Florida Class “E” driver’s license Special Requirements Must successfully complete City-provided lift and forklift operator training and obtain/maintain the required certification. Must be available to work a flexible schedule, including weekdays, evenings, weekends, and holidays, as required. POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items: Criminal Background Check Employment Verification Motor Vehicle Report (MVR) Check Drug and Alcohol Screening Physical Examination Physical and Environmental Demands and Conditions The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Continuously ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like. Continuously moving self in different positions to accomplish tasks in various environments, including tight and confined spaces. Occasionally remaining in a stationary position, often standing or sitting for prolonged periods. Occasionally moving about within the immediate work area to accomplish tasks. Occasionally moving from one worksite to another. Continuously adjusting or moving objects up to 50 pounds in all directions. Continuously communicating with others to exchange information. Continuously repeating motions that may include the wrists, hands, and/or fingers. Occasionally operates a computer and other equipment using motions requiring manual dexterity or fine motor skills. Continuously operating machinery and/or power tools. Occasionally operating motor vehicles or heavy equipment. Occasionally assessing the accuracy, neatness, and thoroughness of the work assigned. Occasionally, the ability to observe details accurately and identify variances. Continuously lift/carry objects 50 pounds or less. Continuously push/pull objects 50 pounds or less. Occasionally working in a normal office environment with few physical discomforts. Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation, or the like. Continuously working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions. Continuously working in an outdoor area where exposure to animals, reptiles, and/or insects may occur. Continuously working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls. Continuously demonstrating regular in-office or on-site attendance. Essential Employee Designation When normal operations of City departments are suspended or interrupted due to a declaration of a state of emergency, any employee may be deemed essential by the city. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work. The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws. Benefits Summary Full-Time Non-Bargaining Employees ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours. Years of Service Accrual 0 to 5 full years 8 hours per month 5 to 10 full years 10 hours per month 10 to 15 full years 12 hours per month 15 full years and over 14 hours per month CASH OUT OF ANNUAL LEAVE : Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year. SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows: Years of Service Percentage Less than 2 full years 0% 2 to 5 full years 10% 5 to 10 full years 20% 10 full years or more 30% Retirement (normal, early or disability) 50% HEALTH INSURANCE (Premiums) : Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan. CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December. Years of Service Benefit 5 to 10 full years $600 annually 10 to 15 full years $800 annually 15 full years and over $1,000 annually RETIREMENT PLANS : The two pension/retirement options are listed below: An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period. An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution. The two (2) options will be fully explained prior to an irrevocable selection. Optional: 457 Deferred Compensation Savings Plan is available. HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays. FUNERAL LEAVE : Up to 3 workdays - In State; Up to 5 workdays - Out of State TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds. MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year. EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft. 01 Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application? Yes No 02 Do you possess and maintain a valid Florida driver's license with no more than six (6) points in the last three #J-18808-Ljbffr City of Boca Raton