Administrative Assistant - Activities

Administrative Assistant - Activities

Location: Cheney Middle School

Department: Administrative Assistants

Reports To: Building Principal

Term: Ongoing 215-day position

Schedule: Mon-Fri Full-time

Salary: Position follows the Classified Salary Schedule 2026-2027 at B214. Starting salary begins at $20.25-$23.25/hour, based on experience.

Date of last review: June 2026

SUMMARY: The Administrative Assistant Activities position provides administrative support for the Activities Director (AD), school administration, learners, educators, parents, and the wider district community by implementing building-wide systems and district procedures and policies.

To Apply: Please complete the application and include three references. Not including the required documents/references may result in loss of candidacy.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collaboration: Creates welcoming environment for visitors to school and assists with inquiries. Assists visitors to the office including learners, parents/guardians, employees and staff, substitute teachers, paraprofessionals, and other staff. Assists in planning and scheduling school events and activities. Responds to inquiries from learners, parents/guardians, employees and staff, substitute teachers, paraprofessionals, and other staff, employees and provides information, facilitates communication, and provides direction. Develops positive, effective working relationships with learners and staff.
• Communication: Provides timely and accurate information to learners, educators, families, and stakeholders via email, phone call or walk-in traffic as requested. Prepares, copies, and distributes notices and/or memoranda or other correspondences for the purpose of informing school employees regarding activities, events, or other work-related matters. Actively engages in conversation with working partnerships to ensure the office operates in an efficient and effective manner. Acts as a liaison for school administration and other school partners to provide insight and education on school administration-related topics. Prepares, copies, and distributes notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters. Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.
• Compassion: Understands the complexities of cultural and global issues and how they relate to employee and learners' experiences. Partners with others to resolve potential controversy and conflict through respectful discussion. Proactively seeks to understand the ideas, opinions, and skills of others.
• Creativity: Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.
• Critical Thinking: Excels in implementing creative solutions focused on process improvement. Excels in prioritization and planning in order to ensure tasks and responsibilities are completed in a timely, efficient manner. Reasons, interprets, and analyzes information to generate new knowledge and understanding.
• Reflection: Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
• Resilience: Maintains composure while dealing with stressful situations. Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.
• Responsibility: Completes assigned office tasks and proactively seeks out additional responsibilities. Operates in an organized manner and instills processes to expand organizational skills to other colleagues. Assists in maintaining documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepares purchase orders for the purpose of submitting them to the school district's accounting/finance office. Assists in maintaining inventory of supplies and materials. Answers telephone calls and provides information and assistance to callers. Distributes incoming mail appropriately and sends outgoing mail. Registers new learners, ensures forms are complete, obtains transcripts and other documentation as needed, and enters data into the computer system regarding enrollment and student records. Makes reservations for co-curricular events.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms. While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear. The specific vision abilities required for this role include close and peripheral vision. The employee may be required to lift up to ~30 pounds. The employee must work with the public and various WFPS staff while simultaneously managing several competing demands. The employee will work in an environment that has a quiet to loud noise level.

Education and/or Experience: High School Diploma or General Education Degree (GED). Minimum of two years of office administrative experience is preferred. Associate's Degree in office administration or closely related field is preferred. Prior experience working in an office environment is required Prior experience working in a school office setting or in a youth activities organization is preferred. Excellent computation skills Microsoft Office Suite, Excel/Spreadsheets, etc. Language Skills: Ability to read, write, and comprehend simple instructions and short correspondences in the English language. Ability to communicate effectively verbally, expressively, and reactively. Other Skills and Abilities: Exercise confidentiality, discretion, and good judgement. Adhere to the assigned work schedule by maintaining regular and punctual attendance.

SUPERVISORY RESPONSIBILITIES: None.

The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other protected status by law. External applicants are eligible for ND Veteran's Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran's status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.