Senior Staff Accountant

Job Description

Job Description

Position: Senior Staff AccountantDepartment: AdministrationExempt/Non -Exempt: Exempt, full time positionImmediate Supervisor: Finance DirectorAvailability: The regular schedule of this position is approximately 40 hours per week, Monday through Friday, with some schedule flexibility and a mix of in-office and work-from-home hours. Occasionally work hours will be affected by special events or department needs, and therefore include some evenings, weekends, and holidays. Travel to Greenville, South Carolina, will be required 2-4 times a month with mileage reimbursement provided. General Position Summary:The Senior Staff Accountant supports Brother Wolf Animal Rescue's financial, accounting and bookkeeping operations. Working collaboratively across departments, this individual ensures that financial processes and documentation are maintained to the highest standard. This role requires a detail-oriented professional who thrives in accuracy, takes pride in precision and follow-through, and has a strong foundation in accounting principles and accounting technology. Essential Function/Major Responsibilities:Perform daily bookkeeping activities within the QuickBooks Online accounting software including data entry and journal entries Complete month-end close procedures including income reconciliations and vendor account reconciliationsSupport bill payment processes including approval of payablesConfirm timely and accurate receipt of vendor invoices while managing vendor relationshipsEnsure accurate tracking of grants and restricted fundsAssist with retail inventory including ordering, receiving, physical counts and adjustments to the Square systemResponsible for management of the credit card system and paymentsCommunicate with other staff members to obtain financial records and documentation Conduct training with staff members on financial processes and proceduresAssemble data for the submission of sales tax reporting Assist with the preparation for 1099 reportingAid in the preparation of the Charitable Solicitation License applications and other compliance reportingPartner with the Finance Director to prepare financial reports for grantors, management and financial analysisAssist with the preparation of year-end financial statements including the creation of accounting schedules and completion of year-end close proceduresContribute to the preparation and review of the Form 990 filings, financial statement audits and other financial reviewsSupport the design and maintenance of policies, procedures, and work instructions to strengthen financial controls within the organizationCollaborate with Human Resources regarding financial processes related to employee benefits, workers compensation, employee onboarding and offboarding, and serve as a backup for payroll processingMaintain records and documents in accordance with document retention policiesEnsure adherence to GAAP (Generally Accepted Accounting Principles) and other accounting standards Other tasks as assigned by the Finance DirectorQUALIFICATIONS:RequiredAccounting education or equivalent experience3-5 years minimum experience with bookkeeping, data entry and data managementKnowledge of GAAP standards and technical accounting concepts including double-entry bookkeepingStrong computer skills including proficiency in Microsoft Excel, Google Suite and technology-based accounting solutionsWillingness to learn and adopt AI tools in accountingExcellent organizational skills with a meticulous attention to detailAbility to work with initiative and minimal supervisionMaturity, discretion, confidentiality, excellent judgment and professionalismGenuine affection for animals, concern for their welfare, and a willingness to accommodate animals in the workplaceAbility to read, write, and understand English is requiredMust be at least 18 years of ageReliable transportationPreferredBachelor 's and/or Master's degree in accountingCertified Public Accountant (CPA) QuickBooks Online experience Nonprofit accounting experience and knowledge of compliance requirementsPhysical Requirements:Physical ability to walk and or stand on your feet throughout a normal workday required. Ability to bend and squat.Physical ability to engage in repetitive motions of legs, arms, and hands and to hear and see clearly.Physical ability to push up to 150lbs and to carry up to 50lbs regularly and independently throughout a regular workday.Allergic conditions, which may be aggravated when handling or working with animals, may be a disqualification.Working conditions:Conditions may include working alone, working inside or outside during varying weather conditions, frequent interruptions, and some evenings/weekends meetings and classes.