Sr. IP Docketing Specialist

Job Description

Job Description

Procopio is seeking a Senior IP Docketing Specialist to join our Intellectual Property team in any of our California offices; fully remote candidates will be considered only for qualified candidates. The Senior IP Docketing Specialist plays a critical role in supporting attorneys, clients, and IP professionals by maintaining accurate docket records, managing critical deadlines, and ensuring the integrity of the Firm’s intellectual property portfolio management processes. This position serves as a subject matter expert in IP docketing and provides guidance, mentorship, and training to junior docketing staff while helping drive consistency, efficiency, and risk management across the department.

Responsibilities include reviewing and docketing U.S., international, and foreign patent and trademark correspondence; opening and closing matters and deadlines within the docketing system; maintaining accurate docket records and detailed database notes; coordinating client and matter transfers; and assisting with patent renewals, maintenance fees, and annuity processes. This role also supports attorneys and staff by providing docketing guidance, generating reports and queries, monitoring workflow, and ensuring compliance with jurisdiction-specific requirements across domestic and international intellectual property matters.

The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage a high-volume workload while maintaining exceptional accuracy. Strong communication skills, professionalism, and a collaborative mindset are essential, as this role interacts regularly with attorneys, clients, outside counsel, and cross-functional teams. Candidates should be comfortable exercising independent judgment, adapting to changing priorities, and serving as a resource and mentor within the department.

Strong computer skills and proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) are required. Experience with intellectual property docketing systems is essential, and experience with FoundationIP is preferred. Candidates should possess extensive knowledge of U.S. and international patent and trademark prosecution procedures, docketing best practices, and intellectual property portfolio management. A high school diploma or equivalent is required, while an Associate’s or Bachelor’s degree is preferred. Candidates should have at least 10 years of intellectual property prosecution and docketing experience, along with demonstrated experience training and mentoring others.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $100,000 – $115,000+ depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program includes: medical (HMO/PPO plans), dental (HMO/PPO plans), vision, including options for flexible spending/health savings accounts. We have a great Employee Assistance Program and firm incentives for wellness program participation, as well as an excellent 401k profit-sharing program and generous time off policy. There are also opportunities for advancement within the group.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals. We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.